Strategic Executive Assistant to Leadership

2X; Eastern Manila District; Hybrid; PHP 600,000 - 860,000; Full time

Job summary

2X is seeking an Executive Assistant to partner with the leadership team in the Philippines, supporting US shift hours. The role requires high organization, proactive problem solving, and discretion to manage calendars, communications, meetings, events, and special projects across global time zones.

Hybrid work arrangement with optional in-office time. Reporting to the Chief of Staff, this role supports cross-functional leadership, travel, and strategic initiatives to drive organizational

Qualifications

• Experience supporting senior executives, C-suite leaders, or executive leadership teams.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Strong proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and modern productivity tools.
• Ability to manage multiple priorities simultaneously while maintaining exceptional standards.
• Demonstrated ability to handle sensitive and confidential information with discretion.

Responsibilities

• Manage complex calendars for multiple executives, balancing priorities and time.
• Coordinate internal and external meetings across multiple time zones and geographies.
• Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documents.
• Manage expense reporting, reimbursements, and other administrative activities.
• Serve as a gatekeeper and point of contact for executive communications.
• Handle miscellaneous tasks as assigned by executive stakeholders.
• Coordinate recurring leadership meetings, business reviews, board-related meetings, and strategic planning sessions.
• Prepare meeting agendas, document decisions, track action items, and follow up on.
• Assist in the development and organization of executive presentations, reports, and communications.
• Help drive accountability across leadership initiatives by tracking priorities and ensuring follow-through.
• Draft, proofread, and format correspondence, presentations, announcements, and other business materials.
• Support company-wide communications and leadership updates as needed.
• Maintain professionalism and confidentiality in all interactions.
• Support key strategic initiatives, offsites, company events, and other miscellaneous projects.
• Conduct research and gather information to support executive decision-making.
• Identify opportunities to improve administrative processes and increase organizational efficiency.
• Ensure seamless execution of executive travel - arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Coordinate executive offsites, leadership retreats, customer events, and company meetings.
• Manage logistics for internal and external events, including venue selection, travel arrangements, scheduling, and budget/expense administration.

Skills

Executive support

Calendar management

Communication

Multi-time zone coordination

Discretion

Tools

Microsoft Office

Google Workspace

Zoom

Slack

CRM

Job description

2X is seeking an Executive Assistant to partner with the leadership team in the Philippines, supporting US shift hours. The role requires high organization, proactive problem solving, and discretion to manage calendars, communications, meetings, events, and special projects across global time zones.

Hybrid work arrangement with optional in-office time. Reporting to the Chief of Staff, this role supports cross-functional leadership, travel, and strategic initiatives to drive organizational