Hybrid Executive Assistant to Co-Owners

Prime IT Inc; Quezon City; Hybrid; PHP 800,000 - 1,200,000; Full time

Benefits offered by this job

Prime Office Location

Modern Workspace

Paid Leave

HMO Benefits

Government-Mandated Benefits

Fun & Collaborative Culture

Job summary

Prime IT Inc. in the Philippines is seeking an Executive Assistant to provide proactive administrative and operational support to company leadership. You will manage calendars, communications, meetings, and documents while supporting sales, marketing, and operations tasks.

The role requires proactive, detail-oriented work in a remote-friendly environment with full-time hours during US Central Time business hours (8:00 AM–5:00 PM CT).

Qualifications

• 3+ years of experience in a Virtual Assistant/Executive Assistant/Administrative role.
• Experience supporting US-based leaders or teams remotely.
• Strong knowledge of Microsoft 365 applications (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
• Experience with CRM systems such as GoHighLevel or HubSpot.
• Experience in IT/ MSP/ SaaS or tech environments is a plus.
• Excellent written and verbal English communication.
• Highly organized with attention to detail and follow-through.
• Able to manage multiple priorities and work independently.
• Discretion handling confidential information.
• Able to coordinate with leadership, customers, partners, vendors, and internal teams.

Responsibilities

• Manage leadership calendars and schedule internal, customer, partner, and vendor meetings.
• Send invitations, links, confirmations, and reminders.
• Monitor inboxes and flag items needing attention; draft routine email responses.
• Schedule meetings from sales development activities when needed.
• Attend meetings as a note-taker and document key decisions and next steps.
• Maintain action-item trackers and follow up on deadlines and tasks.
• Prepare meeting agendas and gather relevant documents in advance.
• Ensure action items are tracked through to completion.
• Create, edit, and format documents and presentations; manage files in Microsoft 365/SharePoint.
• Maintain trackers for vendors, contracts, renewals, subscriptions, and licenses.
• Support sales, marketing, and onboarding activities; assist with CRM administration.

Skills

3+ years experience

US-based leadership support

Microsoft 365 proficiency

CRM experience

IT/tech environment

English communication

High organization

Multitasking

Independent work

Discretion with confidential info

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

Prime IT Inc. in the Philippines is seeking an Executive Assistant to provide proactive administrative and operational support to company leadership. You will manage calendars, communications, meetings, and documents while supporting sales, marketing, and operations tasks.

The role requires proactive, detail-oriented work in a remote-friendly environment with full-time hours during US Central Time business hours (8:00 AM–5:00 PM CT).