Executive Assistant to C-Suite | Hybrid, Growth & Impact

Studio West Philippines, Inc; Mandaluyong; Hybrid; PHP 480,000 - 720,000; Full time

Benefits offered by this job

HMO for employees

HMO for dependents

Retirement plan

Life insurance

Medicine reimbursement

Vision and gym subsidy

Internet subsidy (WFH)

Mental wellness programs

Job summary

Studio West Philippines, Inc. is seeking an Executive Assistant to provide proactive, high-level administrative support to U.S.-based executives, managing complex calendars, travel, and communications across time zones.

This role is hybrid, with a Monday-to-Friday schedule, offering competitive benefits including health coverage, retirement plans, and subsidies for internet and wellness, while upholding confidentiality and executive priorities.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of executive or administrative support, preferably for senior executives.
• Experience supporting U.S.-based executives and in U.S. corporate environments.
• Willing to work during U.S. Pacific Time hours.
• Strong calendar management, travel coordination, and expense management.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Comfort with AI tools to improve workflows.
• Excellent written and verbal English communication.
• Ability to manage multiple priorities and handle confidential information.

Responsibilities

• Provide proactive, high-level calendar and scheduling support for executives.
• Coordinate domestic and international travel and expense reporting.
• Plan and coordinate leadership meetings, agendas, materials, and follow-up.
• Leverage technology and AI tools to improve productivity and workflows.
• Maintain confidentiality and manage cross-geography communication with stakeholders.

Skills

Calendar management

Travel coordination

Executive support

English proficiency

MS 365 apps

AI tools familiarity

Discretion & confidentiality

Independent work

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

Outlook

Teams

PowerPoint

AI tools

Job description

Studio West Philippines, Inc. is seeking an Executive Assistant to provide proactive, high-level administrative support to U.S.-based executives, managing complex calendars, travel, and communications across time zones.

This role is hybrid, with a Monday-to-Friday schedule, offering competitive benefits including health coverage, retirement plans, and subsidies for internet and wellness, while upholding confidentiality and executive priorities.