Strategic Executive Assistant to Global Leaders

JLL; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle (JLL) seeks an experienced Senior Executive Assistant to support high-level executives at our Taguig, Philippines office. You will manage calendars and travel across multiple time zones, draft executive correspondence, prepare meeting materials, and oversee expenses while coordinating events and important projects.

The role requires discretion, excellent communication, and strong organizational skills.

Qualifications

• Bachelor’s degree or equivalent experience strongly preferred
• At least 2–3 years of executive assistant experience supporting high-level executives
• Proven ability to handle confidential information discreetly
• Unflappable, flexible, and quick to learn
• Excellent presentation skills with good familiarity in InDesign, Mural/Miro, Smartsheet a plus
• Tech savvy with Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx/Zoom

Responsibilities

• Provide Senior-Level executive administrative support
• Schedule and manage calendars and travel across varying time zones including flight bookings, accommodations, and visa/permit requirements
• Draft and prepare Executive-Level correspondence including emails, presentations, reports
• Coordinate and prepare materials for meetings and ensure smooth logistics
• Manage and reconcile expenses and submit expense reports
• Assist in planning corporate events, conferences, retreats, and other occasions
• Conduct research and prepare executive-level reports and presentations
• Organize and maintain documents and files for easy retrieval
• Assist with special projects to support executive objectives
• Collaborate with the global EA network and cover colleagues as needed
• Build and maintain relationships with clients and internal colleagues
• Adhoc duties such as IT support, signing of documentation, assisting new joiners, etc.
• Safeguard confidential information and maintain confidentiality
• Build positive relationships with internal and external stakeholders
• Be adaptable to changing priorities and last-minute requests

Job description

Jones Lang LaSalle (JLL) seeks an experienced Senior Executive Assistant to support high-level executives at our Taguig, Philippines office. You will manage calendars and travel across multiple time zones, draft executive correspondence, prepare meeting materials, and oversee expenses while coordinating events and important projects.

The role requires discretion, excellent communication, and strong organizational skills.