Strategic Executive Assistant & Operations Liaison

Scrubbed; San Fernando; On-site; PHP 520,000 - 800,000; Full time

Job summary

Scrubbed is seeking an Executive Assistant to provide comprehensive administrative and operational support to management teams across two cross-functional groups. The role coordinates complex schedules, meetings, travel, communications, reporting, and workflows while serving as the central point of coordination between leadership and internal teams.

The ideal candidate is resourceful, detail-oriented, organized, and proactive, capable of managing competing priorities, handling sensitive

Qualifications

• Bachelor's degree required.
• 3-5 years of professional experience in administrative support or operations coordination.
• Experience supporting multiple senior-level professionals in fast-paced environments.
• Strong organizational and time-management skills.
• Excellent written and verbal communication, professional stakeholder interaction.
• Discretion and confidentiality in handling information.
• Proficiency with Google Workspace and Zoom.

Responsibilities

• Coordinate complex schedules and meetings across management and cross-functional teams.
• Draft executive reports, presentations, dashboards, and summaries.
• Coordinate travel arrangements domestic and international, including itineraries and visas as needed.
• Maintain organized records of priorities, initiatives, deadlines, and information.
• Monitor compliance, billing, KPI reporting workflows for assigned teams.
• Prepare meeting agendas and briefing materials.
• Record and track meeting minutes and action items.
• Ensure timely distribution of updates and information.

Skills

Organizational skills

Time-management

Communication skills

Discretion

Stakeholder coordination

Education

Bachelor's degree in Business, Management, Administration, Finance, or related field

Tools

Google Workspace

Zoom

Calendar software

Job description

Scrubbed is seeking an Executive Assistant to provide comprehensive administrative and operational support to management teams across two cross-functional groups. The role coordinates complex schedules, meetings, travel, communications, reporting, and workflows while serving as the central point of coordination between leadership and internal teams.

The ideal candidate is resourceful, detail-oriented, organized, and proactive, capable of managing competing priorities, handling sensitive