Strategic Executive Assistant for a Fast-Paced Leader

Lagunilla & Co.; Taguig; Hybrid; PHP 279,000 - 670,000; Full time

Job summary

Claritas is seeking an Executive Assistant to provide comprehensive administrative and operational support to the executive. The ideal candidate will manage calendars, coordinate meetings, prepare reports, and handle confidential information in a fast-paced environment.

Responsibilities include travel arrangements, correspondence, cross-functional collaboration, deadlines tracking, and presentation preparation.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• 1–3 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent organizational and time-management skills.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, prepare agendas, take notes, and monitor action items.
• Prepare reports, presentations, and other business documents.
• Handle emails and other communications on behalf of the executive.
• Coordinate with internal teams, clients, suppliers, and external stakeholders.
• Track deadlines, deliverables, and follow-ups across tasks and projects.
• Arrange travel, accommodations, itineraries, and other logistics.
• Maintain organized, confidential records and documents.
• Provide general operational support and follow up on pending tasks.

Skills

Calendar management

Organizational skills

Time management

Communication skills

Discretion with confidential info

Multi-tasking

Proactive approach

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Excel/Sheets

PowerPoint/Slides

Job description

Claritas is seeking an Executive Assistant to provide comprehensive administrative and operational support to the executive. The ideal candidate will manage calendars, coordinate meetings, prepare reports, and handle confidential information in a fast-paced environment.

Responsibilities include travel arrangements, correspondence, cross-functional collaboration, deadlines tracking, and presentation preparation.