Strategic Executive Assistant & Operations Lead

AIR 21 HOLDINGS, INC.; Parañaque; On-site; PHP 450,000 - 750,000; Full time

Job summary

AIR 21 HOLDINGS, INC. is seeking a seasoned executive assistant to provide direct support to the leadership team. You will manage calendars, arrange appointments, and address immediate operational needs to enable strategic focus.

You will coordinate with internal and external stakeholders, organize reports and briefing materials, streamline administrative processes, and oversee office operations and travel logistics.

Qualifications

• Bachelor's Degree in Business Administration, Communications, Office Management, or related field.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• 5–7 years of progressive experience in executive support or senior administrative roles.
• Experience with expense management, office operations, and administrative process optimization.

Responsibilities

• Manage executive calendar and appointments, and address operational needs.
• Oversee office upkeep and facilities coordination.
• Track expenses related to office supplies and monitor reimbursements, purchase requisitions, and inventory.
• Recommend cost savings opportunities.
• Facilitate seamless communication between the executive and stakeholders.
• Prepare reports, documents, and executive briefing materials.
• Ensure documentation is accurate and organized for decision-making.
• Standardize and streamline administrative processes.
• Central processing of ACL-wide processes (e.g., travels).

Skills

Microsoft Office Suite

Education

Bachelor's Degree in Business Administration, Communications, Office Management, or related field

Job description

AIR 21 HOLDINGS, INC. is seeking a seasoned executive assistant to provide direct support to the leadership team. You will manage calendars, arrange appointments, and address immediate operational needs to enable strategic focus.

You will coordinate with internal and external stakeholders, organize reports and briefing materials, streamline administrative processes, and oversee office operations and travel logistics.