Strategic Executive Assistant for Senior Leaders

Aux; Philippines; On-site; PHP 600,000 - 1,000,000; Full time

Benefits offered by this job

Food Allowance

Government Benefits

13th Month pay

Work Equipment

Night Differential

Leaves

Holiday pay

Overtime pay

Referral bonus

HMO

Job summary

Aux is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. You will manage calendars, travel plans, and meetings across time zones, and prepare briefs, presentations, and agendas to help leadership stay organized and effective.

The role requires proactive, highly organized professionals who can handle confidential information, anticipate needs, and drive tasks from start to finish in a fast-paced environment.

Qualifications

• 3+ years in executive or administrative support.
• Experience supporting executives, founders, or senior leaders preferred.
• Proven ability to handle multiple priorities and confidential information.

Responsibilities

• Provide day-to-day administrative and operational support to senior executives.
• Manage complex calendars, schedules, appointments, and competing priorities.
• Coordinate meetings, calls, and virtual appointments across multiple time zones, including Zoom meetings.
• Prepare meeting agendas, briefing materials, presentations, and other executive documents.
• Take meeting notes, track action items, and follow up to ensure commitments are completed.
• Manage executive correspondence and follow-ups through email, iMessage, and other channels.
• Develop and maintain systems, trackers, SOPs, and processes to improve efficiency.

Skills

Calendar management

Travel coordination

Communication skills

Discretion and confidentiality

Virtual assistance

Time management

Problem solving

Tools

Google Workspace

Microsoft Office

Zoom

Slack

iMessage

Project management tools

Ramp

Job description

Aux is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. You will manage calendars, travel plans, and meetings across time zones, and prepare briefs, presentations, and agendas to help leadership stay organized and effective.

The role requires proactive, highly organized professionals who can handle confidential information, anticipate needs, and drive tasks from start to finish in a fast-paced environment.