Strategic Executive Assistant: Calendar, Travel & Projects

Wellmade Manufacturing Corp.; Mandaue; On-site; PHP 360,000 - 600,000; Full time

Job summary

Wellmade Manufacturing Corp. is seeking a reliable Executive Assistant to provide administrative, marketing, supplier coordination, and personal assistance to the Executive.

This role acts as the primary gatekeeper for internal and external stakeholders. You will manage calendars across time zones, arrange travel, prepare meeting materials, track action items, and handle confidential information with discretion.

Qualifications

• Bachelor’s degree in business/related field preferred.
• 1–2 years of experience as an EA/PA/Administrative Assistant or similar.
• Proficient in MS Word and Excel.
• Strong verbal and written communication with confidentiality.

Responsibilities

• Manage complex calendars across multiple time zones and protect the executive's focus time.
• Filter emails, screen calls, draft professional correspondence, liaise with stakeholders.
• Arrange domestic and international travel itineraries including flights and lodging.
• Prepare meeting agendas, create slides, record minutes, track action items.
• Process expenses and assist with basic bookkeeping or invoicing tasks.
• Oversee special projects and maintain filing systems and workflows.
• Handle sensitive information with utmost discretion and professional judgment.

Skills

Calendar management

Communication

Discretion and confidentiality

MS Word

MS Excel

Travel coordination

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office (Word/Excel)

PowerPoint / Google Slides

Job description

Wellmade Manufacturing Corp. is seeking a reliable Executive Assistant to provide administrative, marketing, supplier coordination, and personal assistance to the Executive.

This role acts as the primary gatekeeper for internal and external stakeholders. You will manage calendars across time zones, arrange travel, prepare meeting materials, track action items, and handle confidential information with discretion.