Senior Executive Assistant: Calendar, Travel & Gatekeeper

Staffright; Metro Manila; On-site; PHP 446,000 - 781,000; Full time

Job summary

Staffright is seeking an Executive Assistant to support senior executives with complex calendar management, travel coordination, and broad administrative duties across business and personal commitments.

You will act as a gatekeeper, protect executive time, handle confidential information with discretion, and coordinate communications across time zones, including occasional overtime when needed.

Qualifications

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar support role.
• Experience supporting senior executives, founders, or business owners preferred.
• Proficiency in Google Workspace, calendar management tools, and communication platforms such as Slack/WhatsApp/Teams or similar.
• Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously.
• Proactive, dependable, and able to anticipate needs with minimal supervision.

Responsibilities

• Manage complex calendars, appointments, and scheduling across business and personal commitments
• Handle inbox management, draft correspondence, and ensure timely follow-ups on behalf of the executive
• Coordinate domestic and international travel arrangements including itineraries, bookings, and last-minute changes
• Support personal administrative tasks such as reservations, appointments, and day-to-day logistics coordination
• Track priorities, deadlines, and action items to ensure commitments are completed on time
• Conduct research, coordinate with vendors, and assist with special projects as assigned
• Act as a gatekeeper by prioritizing communications and protecting executive time and focus
• Provide responsive support outside standard business hours when urgent matters arise
• Maintain strict confidentiality when handling sensitive business and personal information

Skills

Communication

Calendar management

Time management

Attention to detail

Proactivity

Multitasking

Confidentiality

Problem solving

Tools

Google Workspace

Slack

WhatsApp

Teams

Time Doctor

Job description

Staffright is seeking an Executive Assistant to support senior executives with complex calendar management, travel coordination, and broad administrative duties across business and personal commitments.

You will act as a gatekeeper, protect executive time, handle confidential information with discretion, and coordinate communications across time zones, including occasional overtime when needed.