Executive Coordinator: Master Calendar & Global Travel Ops

MicroSourcing; Manila; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing in Metro Manila is seeking an Executive Coordinator to support the CEO, CCO and GM-PH with calendar management, travel planning, and meeting logistics. The role is hybrid with shifting hours to cover US time zones.

You will prepare confidential documents, coordinate cross-functional schedules, and screen communications. The position offers healthcare from day one, life insurance, and performance bonuses as part of a competitive rewards program.

Qualifications

• Bachelor's degree in Business Administration, Tourism, Management, or a related field.
• Proven experience as an Executive Assistant or Administrative Assistant supporting C-level executives; BPO experience is a strong advantage.
• Advanced proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive).
• Knowledge of project management concepts; formal certification not required.
• Excellent written and verbal English communication.
• Strong organizational skills with attention to detail and confidentiality.
• Ability to manage multiple executives' priorities and coordinate across time zones, including US hours.

Responsibilities

• Calendar and schedule management for multiple executives, prioritizing conflicts.
• Plan and book domestic and international travel with detailed itineraries and expenses.
• Organize meetings with agendas, minutes, and follow-through on actions.
• Prepare confidential documents and presentations with organized records.
• Screen and prioritize incoming communications and calendar invites.
• Track action items and drive cross-executive project coordination.
• Assist with on-site office tasks and events if an office setup is introduced.

Skills

Executive support

MS Office 365

Time management

Communication skills

Timezone coordination

Education

Bachelor's degree in Business Administration/related field

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

OneDrive

Job description

MicroSourcing in Metro Manila is seeking an Executive Coordinator to support the CEO, CCO and GM-PH with calendar management, travel planning, and meeting logistics. The role is hybrid with shifting hours to cover US time zones.

You will prepare confidential documents, coordinate cross-functional schedules, and screen communications. The position offers healthcare from day one, life insurance, and performance bonuses as part of a competitive rewards program.