Strategic Executive Assistant | Calendar Master & Ops Pro

IMV INTERNATIONAL MICRO VILLAGE INC.; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

IMV International Micro Village Inc. in Makati City, Metro Manila, seeks a skilled Executive Assistant to support senior leadership on a full-time basis.

You will manage complex calendars, prepare briefing materials, draft correspondence, and coordinate travel while maintaining confidentiality. You will also take minutes, manage expense reports, and serve as the primary contact for executive-level inquiries, contributing to efficiency and strategic alignment across the organisation.

Qualifications

• Proven 3-5 years as an Executive Assistant or similar role supporting senior management.
• Strong organizational skills and ability to multitask with competing priorities.
• Excellent written and verbal communication and professional discretion.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate with stakeholders.
• Prepare briefing materials, reports, and presentations for executive meetings.
• Draft, edit and manage correspondence for senior leadership.
• Coordinate travel arrangements including flights, accommodation, and itineraries.
• Maintain filing systems (digital and physical) with confidentiality.
• Take meeting minutes and distribute summaries to stakeholders.
• Manage expense reports and administrative documentation with accuracy.
• Act as primary point of contact for executive inquiries and requests.
• Identify organizational needs and implement efficiency improvements.
• Support special projects and events for senior leadership.

Skills

Organizational skills

Time management

MS Office proficiency

Written and verbal communication

Discretion and confidentiality

Problem-solving

Attention to detail

Professional demeanor

Travel coordination

Governance knowledge

Adaptability

Tools

Microsoft Office Suite

Scheduling software

Document management systems

Excel

Outlook

PowerPoint

Job description

IMV International Micro Village Inc. in Makati City, Metro Manila, seeks a skilled Executive Assistant to support senior leadership on a full-time basis.

You will manage complex calendars, prepare briefing materials, draft correspondence, and coordinate travel while maintaining confidentiality. You will also take minutes, manage expense reports, and serve as the primary contact for executive-level inquiries, contributing to efficiency and strategic alignment across the organisation.