Executive Assistant

IMV INTERNATIONAL MICRO VILLAGE INC.; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

IMV International Micro Village Inc. in Makati City, Metro Manila, seeks a skilled Executive Assistant to support senior leadership on a full-time basis.

You will manage complex calendars, prepare briefing materials, draft correspondence, and coordinate travel while maintaining confidentiality. You will also take minutes, manage expense reports, and serve as the primary contact for executive-level inquiries, contributing to efficiency and strategic alignment across the organisation.

Qualifications

• Proven 3-5 years as an Executive Assistant or similar role supporting senior management.
• Strong organizational skills and ability to multitask with competing priorities.
• Excellent written and verbal communication and professional discretion.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate with stakeholders.
• Prepare briefing materials, reports, and presentations for executive meetings.
• Draft, edit and manage correspondence for senior leadership.
• Coordinate travel arrangements including flights, accommodation, and itineraries.
• Maintain filing systems (digital and physical) with confidentiality.
• Take meeting minutes and distribute summaries to stakeholders.
• Manage expense reports and administrative documentation with accuracy.
• Act as primary point of contact for executive inquiries and requests.
• Identify organizational needs and implement efficiency improvements.
• Support special projects and events for senior leadership.

Skills

Organizational skills

Time management

MS Office proficiency

Written and verbal communication

Discretion and confidentiality

Problem-solving

Attention to detail

Professional demeanor

Travel coordination

Governance knowledge

Adaptability

Tools

Microsoft Office Suite

Scheduling software

Document management systems

Excel

Outlook

PowerPoint

Job description

About the role

We are seeking an Executive Assistant to join IMV International Micro Village Inc. in Makati City, Metro Manila on a full-time basis. This is a strategic support role that plays a vital part in enabling senior leadership to operate at their highest level of effectiveness. As Executive Assistant, you will be the organisational backbone for executive management, managing complex schedules, communications, and projects whilst maintaining the highest standards of professionalism and discretion. This role is essential to ensuring smooth operations across the organisation and directly impacts the productivity and success of our leadership team.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating with internal and external stakeholders to optimise time and productivity
• Preparing comprehensive briefing materials, reports, and presentations for executive meetings and strategic discussions
• Drafting, editing, and managing correspondence on behalf of senior leadership, ensuring professional communication standards
• Coordinating travel arrangements, including flights, accommodation, ground transportation, and itinerary planning
• Maintaining and organising filing systems, both digital and physical, ensuring confidential information is appropriately managed
• Taking minutes during meetings and distributing accurate summaries to relevant stakeholders
• Managing expense reports and administrative documentation with attention to detail and accuracy
• Acting as the primary point of contact for executive-level enquiries and requests, liaising with internal departments and external parties
• Proactively identifying organisational needs and implementing solutions to improve efficiency and processes
• Supporting special projects and events as required by senior leadership

What we’re looking for

• Proven experience of 3-5 years as an Executive Assistant or similar high-level administrative role supporting senior management
• Excellent organisational and time management skills with the ability to multitask and prioritise competing demands effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and document management systems
• Exceptional written and verbal communication skills with the ability to interact professionally with all levels of the organisation
• Strong discretion and confidentiality awareness, particularly when handling sensitive information and strategic matters
• Proactive and resourceful approach to problem-solving with the ability to anticipate needs and take independent action
• Excellent attention to detail and commitment to accuracy in all administrative tasks
• Professional demeanour and ability to represent the executive office with poise and integrity
• Experience coordinating travel arrangements and managing logistics
• Knowledge of corporate governance, meeting procedures, and business etiquette
• Flexibility and adaptability to changing priorities and a willingness to support additional responsibilities as needed

What we offer

We believe in creating a supportive and collaborative work environment where our team members can thrive. At IMV International Micro Village Inc., we offer competitive compensation packages, professional development opportunities, and a workplace culture that values integrity, innovation, and excellence. We’re committed to supporting the wellbeing and career growth of our employees, providing opportunities for skill development and advancement within our organisation. We encourage applications from all candidates and welcome discussions about how we can support your success in this role.

About us

IMV International Micro Village Inc. is a dynamic organisation committed to delivering excellence in our operations and services. Based in Makati City, Metro Manila, we pride ourselves on fostering a professional workplace culture that emphasises collaboration, integrity, and continuous improvement. Our team is driven by a commitment to operational excellence and supporting our stakeholders through efficient, high-quality service delivery. We value employees who are proactive, dedicated, and committed to contributing to our shared success.