Strategic AI-Powered Executive Assistant to CEO

IT by Design Philippines Inc.; Davao City; Remote; PHP 900,000 - 1,300,000; Full time

Job summary

IT by Design Philippines Inc. seeks an Executive Assistant to partner with a U.S.-based CEO, acting as a trusted 'second brain' in a fast-paced, AI-enabled environment. You will manage calendars, travel, and communications across time zones while leveraging AI tools to draft the first responses and documents.

This role offers high impact, global exposure, and opportunities to shape operational excellence by integrating AI workflows and automation. Night shift (U.S.

Qualifications

• Minimum 5 years of experience supporting a CEO, Founder, or C-suite executive.
• Experience managing executive calendars, inboxes, priorities, and confidential information.
• Hands-on experience using AI tools such as ChatGPT, Claude, Microsoft Copilot in daily work.
• Excellent written and verbal English communication.
• Strong organizational, planning and time management skills.
• Advanced proficiency in Microsoft Office, Outlook, OneDrive, SharePoint, Teams, Zoom.
• High level of professionalism, discretion, accountability and ownership.
• Dedicated home office with reliable internet connection.
• Willing to work Night Shift (U.S. Eastern Time).

Responsibilities

• Manage the CEO's complex calendar, inbox, meetings, and priorities across multiple time zones.
• Coordinate domestic and international travel, itineraries, accommodations, and expense management.
• Review emails, understand business context, and prepare first drafts using AI tools when appropriate.
• Prepare executive presentations, reports, meeting briefs, and business documents.
• Support strategic initiatives by tracking deliverables, coordinating stakeholders, and ensuring timely execution.
• Serve as the communication bridge between the CEO, leadership team, employees, and external partners.
• Capture meeting notes, maintain action trackers, and ensure nothing falls through the cracks.
• Continuously improve workflows by leveraging AI, automation, and digital tools to increase productivity and operational excellence.

Skills

Executive support

Calendar management

Travel coordination

AI tooling

English communication

Tools

ChatGPT

Claude

Microsoft Copilot

Outlook

OneDrive

SharePoint

Teams

Zoom

Job description

IT by Design Philippines Inc. seeks an Executive Assistant to partner with a U.S.-based CEO, acting as a trusted 'second brain' in a fast-paced, AI-enabled environment. You will manage calendars, travel, and communications across time zones while leveraging AI tools to draft the first responses and documents.

This role offers high impact, global exposure, and opportunities to shape operational excellence by integrating AI workflows and automation. Night shift (U.S.