Remote AI-Powered Executive Assistant for Leaders

The People Group, Llc

Philippines

Remote

PHP 689,000 - 1,378,000

Full time

5 days ago

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Benefits offered by this job

Remote contract

Flexible schedule

Job summary

The People Group, Llc is seeking a highly skilled Freelance Executive Assistant with AI expertise to support founders and leaders remotely. You will manage calendars, draft emails, prepare presentations, and optimize workflows using AI tools.

This fully remote, contract-based role offers flexible hours across time zones. You will collaborate with multiple clients, maintain confidentiality, and leverage automation platforms like Zapier to boost productivity.

Qualifications

Experience using AI tools like ChatGPT, Claude, Gemini.
Prompt writing and optimization.
Ability to automate workflows (Zapier, Make, etc.).
Experience using AI for research, summarization, email drafting, and task management.
Experience working in a fractional, freelance, or contract-based role.
Exceptional organizational and time-management skills.
Excellent communication and interpersonal abilities.
Proficient in MS Office and Google Suite.
Ability to multitask and prioritize tasks effectively.
Strong attention to detail and confidentiality.
Ability to work independently and remotely.
Flexible schedule and availability.
Experience supporting multiple executives or clients simultaneously.
Familiarity with project management tools.
Knowledge of video conferencing and online collaboration tools.
Knowledge of office management systems and procedures.
Experience with HNW individuals, family offices or business leaders is a plus.

Responsibilities

Manage calendars, schedule meetings and appointments for clients.
Coordinate travel arrangements and accommodations.
Prepare and edit documents, reports, and presentations.
Handle phone calls, emails, and other correspondence.
Organize and maintain files, records, and databases.
Assist in the preparation of meeting agendas and take minutes.
Collaborate with other team members to ensure efficient workflow.
Arrange and coordinate events and conferences.
Perform ad-hoc administrative tasks as needed.
Respond to and manage client requests with professionalism and attention to detail.