Strata Administrative Specialist

Strata Staff; Philippines; On-site; PHP 201,000 - 357,000; Full time

Benefits offered by this job

Company events

Health insurance

Life insurance

Opportunities for promotion

Paid training

Promotion to permanent employee

Job summary

Strata Staff is seeking an Administrative Specialist to provide essential administrative and operational support to the Strata Management team in the Philippines. The role focuses on accurate processing of documents, invoices, data entry, and records management to ensure smooth day-to-day operations.

The position offers comprehensive training and growth opportunities, with responsibilities spanning administrative tasks, data management, and email/invoice administration to support internal teams

Qualifications

• High School Graduate or equivalent welcome; Bachelor’s Degree in any field advantageous but not required.
• Fresh graduates and career starters are encouraged to apply.
• Candidates with a strong willingness to learn and grow are welcome.

Responsibilities

• Provide administrative and clerical support to daily business operations.
• Enter and maintain owner, tenant, property, and client data in company systems.
• Upload, organize, rename, and archive documents in designated shared drives and document management systems.
• Monitor shared email inboxes and route messages to appropriate departments.
• Receive and verify invoices against quotations and work orders; maintain invoice trackers.
• Assist in maintaining administrative trackers, reports, and operational records.

Skills

Organizational skills

Attention to detail

Communication skills

Willingness to learn

Education

High School Diploma or equivalent

Bachelor’s degree advantageous

Job description

The Administrative Specialist provides administrative and operational support to the Strata Management team by ensuring documents, records, correspondence, invoices, and data are processed accurately and efficiently. This role is ideal for individuals who are organized, detail-oriented, and eager to develop their administrative skills while contributing to the smooth day-to-day operations of the business. Comprehensive training will be provided to help employees succeed in the role.

Responsibilities

Administrative Support

• Perform routine administrative and clerical duties to support daily business operations.
• Prepare, organize, and maintain company documents and records.
• Assist internal teams with administrative requests and documentation requirements.
• Ensure compliance with company policies and administrative procedures.

Data Management

• Accurately enter, update, and maintain owner, tenant, property, and client information within company systems.
• Review and validate source documents before processing information.
• Ensure all records are complete, accurate, and updated.

Document Management

• Upload, organize, rename, and archive documents in designated shared drives and document management systems.
• Maintain electronic filing systems to ensure documents are easily accessible.
• Protect confidential information and maintain document security standards.

Email Administration

• Monitor shared email inboxes.
• Categorize and route incoming emails to the appropriate departments.
• Archive completed correspondence following company procedures.
• Escalate urgent matters when necessary.

Invoice Administration

• Receive and upload invoices into the management system.
• Verify invoice information against supporting documentation, approved quotations, and work orders.
• Conduct preliminary completeness checks before submitting invoices for processing.
• Maintain invoice trackers and supporting documentation.

Operational Support

• Assist in maintaining administrative trackers, reports, and operational records.
• Support various administrative projects as assigned.
• Perform other duties necessary to support business operations.

Requirements

Qualifications

Education

• High School Graduate, Senior High School Graduate, Vocational Graduate, or College Undergraduate are welcome to apply.
• A Bachelor’s Degree in any field is an advantage but not required.

Experience

• Previous experience in administrative support, clerical work, customer service, data entry, BPO, retail, hospitality, or any related field is an advantage but not required.
• Fresh graduates and career starters are encouraged to apply.
• Candidates with a strong willingness to learn and grow are welcome.

Benefits

• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee