Administrative Support

Annexus Human Intel Solutions Incorporation; Cavite City; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Health Insurance

Annual Company Trip

Free Meals

Job summary

A property management company in Cavite is seeking an experienced administrative professional to support property management operations. The ideal candidate excels in a fast-paced environment and maintains accurate databases while providing outstanding service to clients. Responsibilities include scheduling meetings, managing invoicing, generating reports, and ensuring compliance with property regulations. Candidates with administrative support experience or relevant qualifications are encouraged to apply. Benefits include health insurance, annual company trips, and professional development opportunities.

Qualifications

• 1 year of administrative support experience preferred or relevant coursework in business administration.
• Familiarity with Strata Master and similar software.
• Strong written and verbal communication skills.

Responsibilities

• Schedule meetings and maintain calendars.
• Issue levy notices and manage invoicing.
• Generate reports and prepare meeting summaries.
• Maintain client details in management systems.
• Respond professionally to inquiries.

Skills

Attention to detail

Communication skills

Organizational skills

Education

College graduate or 1-year administrative support experience

Tools

Microsoft Word

Excel

Outlook

Strata Master

PIQ

Job description

Annexus Human Intel Solutions Incorporation

On-site - Cavite 1-3 Yrs Exp Bachelor Full-time

Job Description

Annexus is seeking a detail-driven administrative professional to support our property management operations and deliver exceptional service to our clients. This role is ideal for someone who thrives in a fast-paced environment, maintains accurate databases, and communicates with precision and professionalism. You’ll play a key role in ensuring our strata management processes run smoothly, compliantly, and transparently.

Key Responsibilities

• Meeting Coordination: schedule and confirm general meetings for owners’ corporations, committees, and strata managers; maintain meeting calendars and ensure timely notifications.
• Notice Management: issue levy notices and manage invoicing and account-related communications; ensure all notices meet regulatory timelines and compliance standards.
• Reporting & Documentation: generate monthly, quarterly, and annual reports; prepare summaries of scheduled and completed meetings, budgets, and compliance status.
• System Management (Strata Master/PIQ): input and maintain client details, meeting schedules, and updates in Strata Master/PIQ systems; ensure data accuracy and timely updates across all platforms.
• Client & Stakeholder Communication: send reminders and updates via SMS, phone, and email; respond promptly and professionally to inquiries from property owners, residents, suppliers, and strata councils.
• Administrative Support: track and follow up on work orders, compliance documents, and meeting outcomes; generate and distribute notices, agendas, and other relevant documents; assist with budget preparation and general administrative tasks as needed.
• Compliance Adherence: ensure all communications and documentation align with property management regulations; monitor timelines and elevate delays or discrepancies as needed.
• Other Duties: perform additional administrative tasks as required to support the team.

Preferred Qualifications and Requirements

• Experience: 1 year of administrative support experience preferred; OR college graduates with strong academic performance (e.g., Dean’s List, honors distinction, or relevant coursework in business administration, property management, or communications) are encouraged to apply.
• Technical Proficiency: familiarity with Strata Master, SMATA, PIQ, File Smart, Strata Vault, Strata Max, or similar software; basic proficiency in Microsoft Word, Excel, and Outlook.
• Communication Skills: strong written and verbal communication skills across phone, email, and SMS.
• Organizational Skills: high attention to detail and ability to manage multiple priorities effectively; positive collaborative mindset with the ability to work well in a small, focused team.

Benefits

Employee Recognition and Rewards. Government Mandated Benefits. Insurance Health & Wellness: Health Insurance, HMO. Annual Company Trip, Free Meals.

Professional Development: Bereavement Leave, Family Medical Leave, Maternity & Paternity Leave, Sick Leave, Vacation Leave.

Working Location

2nd Floor, Room C-4L, Cityland Tagaytay Prime Residences, Tagaytay Prime Residence, Tagaytay - Calamba Rd, Tagaytay City, 4120 Cavite, Philippines