Strata Executive Assistant

Strata Staff; Angeles; On-site; PHP 335,000 - 502,000; Full time

Benefits offered by this job

Company events

Health insurance

Life insurance

Promotion opportunities

Paid training

Permanent employee path

Job summary

Strata Staff is seeking an Executive Assistant – Client Based to provide comprehensive administrative and operational support to the client’s Licensee-in-Charge and leadership team. The role spans compliance, marketing, and client engagement to ensure smooth day-to-day operations and high-quality service.

Key duties include calendar and inbox management, content calendar maintenance, report preparation, vendor coordination, and ad hoc tasks.

Qualifications

• 1–3 years of experience in administrative, executive assistance, or client support roles.
• Experience in property management, strata, or outsourcing environments is an advantage.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Familiarity with content management or marketing tools is an advantage.

Responsibilities

• Provide executive and administrative support to the client’s Licensee-in-Charge and team.
• Support marketing materials, content calendar, and monthly newsletters.
• Prepare and generate marketing and sales reports; track KPI data.
• Coordinate events and liaise with vendors for meetings and activities.
• Perform ad hoc duties and support compliance and operations as needed.

Skills

Attention to detail

Verbal and written communication

Organizational skills

Time management

Multitasking

Teamwork and independence

Tools

MS Office

Job description

The Strata Executive Assistant – Client Based provides administrative and operational support to the client’s Licensee-in-Charge and management team. The role contributes to business operations by supporting compliance activities, marketing initiatives, team coordination, and client engagement, ensuring efficient day-to-day operations and a high level of client service.

Responsibilities

1. Executive and Administrative Support
   • Manage the diary/calendar of the client’s Licensee-in-Charge, including scheduling meetings and appointments.
   • Handle inbox management, including organizing emails, responding to routine inquiries, and prioritizing communications.
   • Answer and route incoming phone calls in a professional manner.
   • Perform general administrative tasks to support daily operations.
2. Marketing and Communications Support
   • Proofread and review content materials for accuracy, grammar, and consistency.
   • Manage and maintain the content calendar for marketing initiatives.
   • Assist in producing and distributing the monthly newsletter.
   • Support marketing campaigns and promotional activities as required.
3. Reporting and Data Management
   • Prepare and generate marketing and sales reports.
   • Maintain accurate records and ensure timely submission of reports.
   • Assist in tracking key performance data related to marketing and client engagement.
4. Event and Vendor Coordination
   • Book venues and coordinate with vendors for meetings, events, and activities.
   • Liaise with external suppliers to ensure timely delivery of services.
   • Maintain records of supplier agreements and communications.
5. Ad Hoc and Operational Support
   • Perform ad hoc duties as assigned by the Team Leader or client.
   • Provide support in compliance, growth, and operational initiatives as required.

Requirements

Qualifications

Experience

• At least 1–3 years of experience in administrative, executive assistance, or client support roles.
• Experience in property management, strata, or outsourcing environments is an advantage.

Technical Competencies

• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience with email and calendar management tools.
• Basic knowledge of report preparation and data tracking.
• Familiarity with content management or marketing tools is an advantage.

Behavioral Competencies

• Strong attention to detail.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize effectively.
• Professionalism and strong work ethic.
• Team-oriented mindset with the ability to work independently.

Key Performance Indicators (KPIs)

• Timeliness and accuracy of calendar and inbox management.
• Responsiveness to client and internal communications.
• Accuracy and quality of reports and marketing materials.
• Timely coordination of events and vendor requirements.
• Proper maintenance of records and documentation.
• Contribution to client satisfaction and team support initiatives.

Contact Information

([phone]

[e-mail]

Lot 1 McArthur Highway, Balibago, Angeles City 2009

Benefits

• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee