Sr. Admin Assistant

Outsourcey; Philippines; On-site; PHP 800,000 - 1,200,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Growth opportunities

Job summary

Outsourcey in the Philippines is seeking an experienced Senior Executive Assistant to support a founder and C-suite executive with high-caliber administrative leadership. You will manage complex tasks across multiple jurisdictions, maintain meticulous records, and coordinate with government bodies and external partners to ensure seamless operations.

The role emphasizes discretion, reliability, and proactive problem solving, offering a competitive salary and opportunities to shape the

Qualifications

• 5+ years in a senior executive assistant, chief of staff, or operations role supporting a founder or C-suite.
• Proven experience handling complex admin and compliance tasks across multiple jurisdictions.
• Highly organized with ability to manage multiple high-stakes tasks.
• Able to communicate with government bodies, legal reps, accountants, insurers, and external parties on behalf of a principal.
• Discreet and trustworthy with sensitive information.

Responsibilities

• Manage passport renewals across multiple jurisdictions including Ireland and New Zealand.
• Coordinate Australian citizenship application paperwork for an adopted child, liaising with relevant authorities through to completion.
• Manage documentation and correspondence related to an ongoing building dispute including insurance claims and contractor matters.
• Lodge and follow up home insurance claims related to building works.
• Handle manufacturing compliance renewals and regulatory applications on behalf of the business.
• Review all company documentation across the business and ensure everything is current, accurate, and up to date.
• Manage substantiation of product claims and coordinate submission to TV networks including Clearcast and Australian broadcasters.
• Process credit card applications for staff and manage related documentation.
• Set up HMRC logins and liaise with the UK accountant to ensure accounts and obligations are properly established.
• Research, manage, and action a broad range of high‑level personal and business administrative tasks as they arise.

Skills

Senior EA

C-suite support

Cross-jurisdiction compliance

Attention to detail

Discretion

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements:

• 5+ years in a senior executive assistant, chief of staff, or operations management role supporting a founder or C-suite executive
• Proven experience managing complex, multi-jurisdictional administrative and compliance tasks with minimal supervision
• Exceptionally organised with strong attention to detail and the ability to manage multiple high‑stakes tasks simultaneously
• Confident communicating with government bodies, legal representatives, accountants, insurers, and other external parties on behalf of a principal
• Discreet, trustworthy, and highly reliable with sensitive personal and business information

Core responsibilities:

• Manage passport renewals across multiple jurisdictions including Ireland and New Zealand
• Coordinate Australian citizenship application paperwork for an adopted child, liaising with relevant authorities through to completion
• Manage documentation and correspondence related to an ongoing building dispute including insurance claims and contractor matters
• Lodge and follow up home insurance claims related to building works
• Handle manufacturing compliance renewals and regulatory applications on behalf of the business
• Review all company documentation across the business and ensure everything is current, accurate, and up to date
• Manage substantiation of product claims and coordinate submission to TV networks including Clearcast and Australian broadcasters
• Process credit card applications for staff and manage related documentation
• Set up HMRC logins and liaise with the UK accountant to ensure accounts and obligations are properly established
• Research, manage, and action a broad range of high‑level personal and business administrative tasks as they arise

Benefits:

• Competitive salary Opportunity to shape the HR function of a rapidly growing BPO.
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
• Career growth and development opportunities.