Specialist, Accounts Payable

Athena; Quezon City; Remote; PHP 420,000 - 660,000; Full time

Job summary

Athena is seeking an Accounts Payable Specialist to manage day-to-day AP operations for its Philippine entity, focusing on invoice reviews, vendor and employee payments, and compliance with PH tax requirements.

You will support the AP Manager on initiatives, ensure timely month-end close, and provide accurate reporting. The role requires strong attention to detail, communication, and collaboration withFinance teams.

Qualifications

• 5+ years of accounting experience and/or AP experience.
• Bachelor’s degree in accountancy or finance or related field.
• Experience with vendor payments, bank reconciliations, and tax compliance preferred.

Responsibilities

• Process weekly vendor and employee payments and ensure items clear in AP system.
• Verify vendor bank details and register with bank platforms.
• Prepare and file reports and forms including tax-related documents.
• Assist AP Manager in projects to improve efficiency and accuracy.
• Collaborate with other departments on AP-related initiatives.

Skills

Accounts Payable

QBO

Tipalti

Attention to detail

Analytical thinking

Communication

Organization

Excel/Sheets

Education

Bachelor’s degree in accountancy or finance

Tools

QuickBooks Online (QBO)

Tipalti

Excel

Job description

Accounts Payable Specialist### Accounts Payable SpecialistApply: Remote: Quezon City: Full time: Posted 9 Days Ago: R-00555**About Athena** At Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals. **Role Overview**The Accounts Payable Specialist owns day-to-day AP operations for Athena's Philippine entity, including review of invoices, vendor payments, credit card expense, and employee payments, and assists the AP Manager in driving key initiatives and projects. Adherence to company policies, controls, and Philippine regulatory requirements, embracing the mindset of continuous improvement and best practice sharing while investing in personal development are also expected for this role. **Duties & Responsibilities*** Performs weekly processing of vendor and employee payments and ensures clearing of items in accounting system* Verifies the vendor's bank account information and registers with the bank platforms* Send payment notifications to vendors and employees via mail merge and generates BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) for payments with withholding tax deduction* Ensures PH AP transactions comply with BIR requirements, including correct application of expanded tax rates, and provides supporting data for withholding tax filings to the outsourced tax provider* Assists with monthly AP bank reconciliations* Ensures billable to client transactions are endorsed to the billing team* Process Credit Card issuance and review expense liquidation* Ensures accurate and timely month-end and year-end close processes for AP* Monitors AP Trackers' completeness and accuracy, as needed* Conducts audit for Credit card transactions, users and other AP processes* Analyzes and prepares reports* Reconciles accounts payable transactions and resolves vendor issues and concerns* Assist AP Manager in AP projects and initiatives and recommend Improvements to increase efficiency and accuracy* Assists with audits and provides documentation and support if necessary* Collaborate with other departments on key initiatives which impact the AP processes* Provides backup coverage for Accounts Payable processes in Athena's other operating countries* Other tasks as assigned **Key Stakeholders*** Finance (all teams)* C-suite and other department leaders* External (vendors, PH bank contacts, outsourced tax provider) **Skills and Competencies*** Expertise in Accounts Payable processes (including accounting and banking systems)* Experience with QuickBooks Online (QBO) and Tipalti preferred, but not required* Strong attention to detail and accuracy* Analytical, critical thinking skills* Excellent communication skills in dealing with external and internal stakeholders* Strong organizational and time management skills* Proficiency with Excel/Google Sheets formulas and functions and Google Slides**Relevant Experience Required**5+ years of accounting experience and/or AP experience**Educational and Certification Requirements**Bachelor’s degree in accountancy or any Finance-related course **Equal Opportunity Employer**At Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. We actively promote diversity and inclusion through our hiring practices, employee development initiatives, and company culture, recognizing that it is essential for our success as a company and as a community.### Why work here?At Athena, work actually works for you. Weekly pay, comprehensive benefits that fit your life (yes, even pet perks), and real growth opportunities with global reach.You'll work on an international stage with world-class leaders where your ideas matter. This isn't about ticking boxes or following scripts—you're here to make a meaningful impact while building skills that transform your career trajectory. Greatness is contagious, and you'll be surrounded by curious, ambitious people who challenge the norm and grow together.Athena is a community of unconventional thinkers where success is mutual. From day one, you’ll be supported through intensive onboarding, hands-on mentorship, and targeted development programs designed to accelerate your growth. Our high-performance culture is fueled by collaboration, feedback, and a shared commitment to excellence, and we invest deeply in your development.