Accounts Payable Specialist

Oraz Philippines Inc; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Athena in the Philippines is seeking an Accounts Payable Specialist to own day-to-day AP operations for the Philippine entity, including invoice reviews, vendor payments, credit card expenses, and employee payments. You will assist the AP Manager in driving initiatives, ensuring compliance with Philippine regulations, and supporting continuous improvement.

The role emphasizes accuracy, timely processing, controls compliance, and collaboration with outsourcing tax providers, billing, and audit

Responsibilities

• Performs weekly processing of vendor and employee payments and ensures items clear in the accounting system.
• Verifies vendor bank details and registers with bank platforms.
• Sends payment notifications to vendors and employees and generates tax forms for withholdings.
• Ensures AP transactions comply with BIR requirements and supports withholding tax filings.
• Assists with monthly AP bank reconciliations and year-end close processes.
• Monitors AP trackers for completeness and accuracy and analyzes AP data.
• Reconciles accounts payable transactions and resolves vendor issues.
• Supports AP Manager in projects to improve efficiency and accuracy.

Job description

About Athena

At Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives. With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.

Role Overview

The Accounts Payable Specialist owns day-to-day AP operations for Athena's Philippine entity, including review of invoices, vendor payments, credit card expense, and employee payments, and assists the AP Manager in driving key initiatives and projects. Adherence to company policies, controls, and Philippine regulatory requirements, embracing the mindset of continuous improvement and best practice sharing while investing in personal development are also expected for this role.

Duties & Responsibilities

• Performs weekly processing of vendor and employee payments and ensures clearing of items in accounting system
• Verifies the vendor's bank account information and registers with the bank platforms
• Send payment notifications to vendors and employees via mail merge and generates BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) for payments with withholding tax deduction
• Ensures PH AP transactions comply with BIR requirements, including correct application of expanded tax rates, and provides supporting data for withholding tax filings to the outsourced tax provider
• Assists with monthly AP bank reconciliations
• Ensures billable to client transactions are endorsed to the billing team
• Process Credit Card issuance and review expense liquidation
• Ensures accurate and timely month-end and year-end close processes for AP
• Monitors AP Trackers' completeness and accuracy, as needed
• Conducts audit for Credit card transactions, users and other AP processes
• Analyzes and prepares reports
• Reconciles accounts payable transactions and resolves vendor issues and concerns
• Assist AP Manager in AP projects and initiatives and recommend Improvements to increase efficiency and accuracy
• Assists with audits and provides documentation and support if necessary