Solar Administrative Assistant

Leap Global Teams; Mandaue; On-site; PHP 201,000 - 335,000; Full time

Job summary

Leap Global Teams in the Philippines is seeking a Solar Administrative Assistant to support a solar client in Australia. The role focuses on coordinating schedules, tracking jobs, maintaining records, and assisting invoicing and billing, while handling diverse admin tasks onsite in Mandaue.

The ideal candidate is organized, detail-oriented, able to manage multiple priorities, and comfortable with software systems like Pylon, GreenDeal, Teamup, and ServiceM8.

Qualifications

• 1+ year of administrative support, operations, or coordination experience preferred.
• Strong organizational and time-management skills.
• Willing to work onsite from 9:00 AM to 6:00 PM PHT, Monday to Friday.
• Attention to detail and accuracy.
• Proficient with Microsoft Excel and Google Drive.
• Ability to learn new software quickly and work with multiple systems.

Responsibilities

• Assist with invoicing support and basic billing processes, with training provided for candidates without prior experience.
• Track jobs and monitor progress to help ensure timely completion.
• Review documents and records for accuracy, completeness, and consistency.
• Perform detailed administrative processing and data entry tasks.
• Maintain and update the master list, ensuring all information and details are accurate
• Ensure records are properly maintained and administrative information is easily accessible.
• Coordinate information across different systems to maintain accurate and up-to-date records.
• Monitor job and administrative information across Pylon, GreenDeal, Teamup, and ServiceM8.
• Handle various ad hoc administrative and operational tasks as required.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Multi-tasking

Problem solving

Tools

Microsoft Excel

Google Drive

Pylon

GreenDeal

Teamup

ServiceM8

Job description

Location: Oakridge Business Park, Mandaue City
Work Setup: Full-Time, Onsite
Schedule: Monday to Friday (9:00 AM - 6:00 PM PHT)
Client's Industry: Australian Solar Company

We are looking for an organized and detail-oriented Solar Administrative Assistant to support the day-to-day operations of our Australian solar client.

This role involves coordinating schedules, monitoring jobs, maintaining accurate records, supporting invoicing and billing processes, and handling a variety of administrative and operational tasks.

The ideal candidate is someone who can manage multiple priorities, pays close attention to detail, and is comfortable working with different software systems.

Key Responsibilities

• Assist with invoicing support and basic billing processes, with training provided for candidates without prior experience.

• Track jobs and monitor progress to help ensure timely completion.

• Review documents and records for accuracy, completeness, and consistency.

• Perform detailed administrative processing and data entry tasks.

• Maintain and update the master list, ensuring all information and details are accurate

• Ensure records are properly maintained and administrative information is easily accessible.

• Coordinate information across different systems to maintain accurate and up-to-date records.

• Monitor job and administrative information across Pylon, GreenDeal, Teamup, and ServiceM8.

• Handle various ad hoc administrative and operational tasks as required.

Qualifications

• At least 1 year of experience in administrative support, operations, coordination, or a similar role is preferred.

• Strong organizational and time-management skills.

• Willing and able to work onsite from 9:00 AM to 6:00 PM PHT, Monday to Friday.

• Excellent attention to detail and accuracy.

• Comfortable managing multiple tasks and priorities at the same time.

• Proficient in Microsoft Excel and Google Drive.

• Comfortable learning and working with different software systems and platforms quickly.

• Good written and verbal communication skills

• Able to manage multiple email accounts and respond to tasks in a timely manner

• Proactive, reliable, and able to work effectively both independently and as part of a team, while collaborating closely with the client’s internal team in Australia.

Why Join Us

• Opportunity to work with a leading solar company.

• Supportive team environment.

• Develop administrative and invoicing skills in a structured role.

Hiring Process

• Initial Interview - Virtual

• Group Interview - Virtual

• Client Interview - Onsite with the client joining virtually

Attention to detail is very important to us for this role.

If you enjoy keeping things organized and being the person who makes sure everything is in order behind the scenes, this could be a great fit for you!