Software License Management Analyst

GECO Asia Pte. Ltd; Taguig; Hybrid; PHP 480,000 - 720,000; Full time

Job summary

GECO Asia Pte Ltd. is seeking a skilled Software License Management professional to support renewals, budget alignment, and asset tracking across global stakeholders. You will partner with CSOs, BRMs, Procurement, Finance, and IT teams to optimize licensing strategies and ensure compliance.

The role requires 3–5 years of relevant experience, a relevant degree, and strong analytical and communication abilities to manage multiple renewals and reports effectively.

Qualifications

• Bachelor's degree in Business, Finance, Information Systems, or a related field preferred.
• 3–5 years of experience in software license management, contract management, or related field.
• Knowledge of software asset lifecycle management, licensing practices, and compliance requirements.
• Proficiency in Microsoft 365 and reporting/tracking tools.
• Strong analytical, organizational, problem-solving, and communication skills.

Responsibilities

• Manage software license renewals by validating requirements and initiating procurement.
• Maintain software asset inventories and license tracking tools.
• Coordinate renewals to minimize business disruptions and ensure timely processing.
• Monitor renewal costs and align with budgets.
• Prepare recurring reports on licensing, renewals, and expenditures.
• Ensure compliance with licensing requirements and corporate policies.

Skills

Analytical skills

Organizational skills

Problem-solving

Communication skills

Education

Bachelor's degree in Business, Finance, Information Systems, or a related field

Tools

Microsoft 365

Job description

Primary Job Function

• Support software license management by partnering with Client Service Managers (CSMs), Business Relationship Managers (BRMs), Procurement, Finance, and other business stakeholders to address licensing requirements.

• Analyze software renewal agreements and provide recommendations on renewal strategies, cost optimization, and budget alignment.

• Coordinate and execute software renewals, ensuring timely processing of sourcing requests, purchase orders (POs), invoices, and payments.

• Maintain accurate software asset inventories and license tracking tools throughout the software license lifecycle.

• Ensure compliance with corporate IT, Procurement, and Finance policies and procedures.

Core Responsibilities

• Manage software license renewals by validating requirements, initiating procurement requests, and ensuring timely PO and invoice processing.

• Maintain and update software asset inventories and license tracking tools.

• Prioritize renewals to minimize business disruptions and maintain application support.

• Monitor renewal costs and ensure alignment with approved budgets and funding sources.

• Resolve invoice, payment, and vendor inquiries by identifying root causes and implementing appropriate solutions.

• Prepare and support recurring reports related to software licensing, renewals, and expenditures.

• Ensure compliance with software licensing requirements, contractual obligations, and corporate policies.

Position Accountability / Scope

• Independently manage assignments with minimal supervision, applying analytical judgment and problem-solving skills.

• Collaborate with cross-functional stakeholders, including CSMs, BRMs, IT teams, Procurement, Finance, divisional business partners, and external vendors.

• Provide guidance to contingent workers and assist with team coordination as needed.

• Manage multiple priorities effectively while adapting to a fast-paced and changing business environment.

Minimum Education / Experience / Training Required

• Bachelor's degree in Business, Finance, Information Systems, or a related field preferred.

• 3–5 years of experience in software license management, contract management, business analysis, project management, budgeting, or a related field.

• Knowledge of software asset lifecycle management, licensing practices, and compliance requirements is an advantage.

• Proficiency in Microsoft 365 and reporting and tracking tools.

• Strong analytical, organizational, problem-solving, and communication skills.

Other Qualifications

• Willing and able to work during US business hours to support meetings, stakeholders, and global counterparts primarily based in the United States.

• Demonstrates a proactive mindset by identifying requirements, anticipating next steps, and driving tasks to completion with minimal supervision.

• Flexible and adaptable to changing business priorities, with a willingness to take on additional responsibilities as assigned.

• Strong interpersonal skills, with the ability to build productive relationships, collaborate across teams, and communicate professionally with diverse stakeholders and vendors.