SMO Associate

GANO iTOUCH PHILS INC.; Metro Manila; On-site; PHP 335,000 - 614,000; Full time

Job summary

GANO iTOUCH PHILS INC. is seeking an Executive Assistant/Personal Assistant to support the top executive in Manila. The role covers calendar management, travel coordination, document preparation and multi-project handling in a fast-paced office environment.

Responsibilities include managing communications, planning meetings and events, and assisting with sales administration and promotional activities. The ideal candidate brings strong organizational abilities and discretion to this dynamic team.

Qualifications

• Bachelor's degree in Business Management, Administration, Sales, Marketing or related field.
• 1-2 years experience supporting executives in high level administrative roles such as Executive Assistant or Personal Assistant.
• Strong organizational and time management skills with ability to prioritize tasks and meet deadlines.
• Excellent verbal, interpersonal and written communication skills.
• Technically proficient in using office tools (Microsoft Office, PowerPoint, Excel, Canva, Adobe Photoshop, etc.).
• Maintains strict confidentiality and professionalism with integrity and discretion.
• Strong problem solving skills with proactive approach to challenges.
• Consistently delivers high quality work with minimal supervision.

Responsibilities

• Manage and maintain the executive's complex schedule including meetings and travel arrangements.
• Act as primary point of contact for the executive responding to emails, messages, calls and inquiries.
• Oversee planning and execution of meetings, conferences, and corporate events with all materials and notes.
• Prepare presentations, reports, memos, and financial statements.
• Arrange travel logistics, including flights, accommodation, transportation and expenses.
• Perform varied administrative functions to ensure efficient office operations.
• Support sales team with administrative and operational tasks.
• Create and edit videos, images, and reels.
• Assist with ecommerce related tasks and supplier coordination.

Skills

Executive support

Calendar management

Communication skills

Time management

Problem solving

Education

Bachelor's degree in Business/Administration or related field

Tools

Microsoft Office

PowerPoint

Excel

Canva

Adobe Photoshop

Job description

DUTIES AND RESPONSIBILITIES:

• Manage and maintaining the executive's complex schedule such as meetings, appointments and travel arrangements.


• Act as a primary point of contact for the executive responding promptly to emails, messages, phone calls and inquiries.


• Oversee planning and execution of meetings, conferences and corporate events along with gathering right information (agenda, materials, comprehensive meeting notes, tracking action items)


• Document preparation such as presentations, reports, memos and financial statements.


• Responsible for arranging in travel logistics including flights, accommodation, transportation and tracking daily expenses, reimbursement to support smooth office operations.


• Perform a variety of administrative functions to ensure efficient office operations.


• Managing special projects and ad hoc initiatives requiring effective multitasking and project management abilities.


• Assist in sourcing suppliers and premium giveaways for promotions and events.


• Social media assistance (Facebook, Instagram...)


• Respond to customer inquiries via the company's official page and email.


• Provide support for year-round event and project management activities.


• Administer stock agreements and conduct orientations as part of operations management.


• Support sales team with administrative and operational tasks.


• Preparation of request, reimbursement for complimentary products.


• Manage all centers, clients related documentation including agreements, rentals, permits, contracts and other administrative sales operations.


• Assist with sales programs and events to support business growth.


• Creating and editing videos, images and reels.


• Handle and manage ecommerce related

QUALIFICATIONS:

• Bachelor's Degree in Business Management, Administration, Sales, Marketing or any related field.


• 1-2 years extensive experience supporting executives in high level administrative such as Executive Assistant or Personal assistant


• Strong organizational and time management skills with ability to prioritize tasks and meet deadlines.


• Excellent verbal, interpersonal and written communication skills.


• Technically proficient in using a range of office, productivity tools or relevant software (Microsoft office, PowerPoint, Excel, Canva, Adobe Photoshop etc..)


• Maintains strict confidentiality and professionalism with integrity and discretion.


• Strong problem solving skills with proactive approach to any challenges.


• Consistently delivers high quality work and minimal supervision.