SMO Associate

Gano I-Touch Philippines Incorporated; Pasig; On-site; PHP 279,000 - 469,000; Full time

Job summary

Gano I-Touch Philippines Incorporated in Pasig seeks an organized Executive Assistant to manage the executive's calendar, coordinate meetings and travel, and serve as the primary contact for emails and inquiries.

The role involves preparing presentations, reports and memos, handling travel logistics, supporting events, and assisting the sales team with admin tasks while upholding confidentiality and professionalism.

Qualifications

• Bachelor's degree in Business Management, Administration, Sales, Marketing or related field.
• 1-2 years experience supporting executives in roles such as Executive Assistant or Personal Assistant.
• Ability to prioritize tasks and meet deadlines.
• Excellent verbal, interpersonal and written communication skills.
• Maintain strict confidentiality and professionalism with integrity.
• Strong problem solving skills with proactive approach.
• Proficiency with MS Office, PowerPoint, Excel, Canva, Adobe Photoshop.

Responsibilities

• Manage and maintain the executive's complex schedule.
• Serve as primary contact for emails, messages, calls and inquiries.
• Plan and execute meetings, conferences and events; gather agenda, materials and notes.
• Prepare documents: presentations, reports, memos and financial statements.
• Arrange travel logistics including flights, accommodation and expenses.
• Perform administrative tasks to ensure efficient office operations.
• Support special projects and ad hoc initiatives.
• Source suppliers and promotional giveaways for events.
• Assist with social media (Facebook, Instagram).
• Respond to customer inquiries via official page and email.
• Support year-round event and project management activities.
• Manage agreements, rentals, permits and other documentation.
• Assist sales team with administrative tasks.
• Prepare requests and reimbursements for complimentary products.
• Assist sales programs and events.
• Create and edit videos, photos and reels.
• Handle ecommerce related tasks.

Skills

Organizational skills

Time management

Communication skills

Discretion confidentiality

Problem solving

Multitasking

Attention to detail

Project management

Education

Bachelor's degree in Business/Administration

Tools

Microsoft Office

PowerPoint

Excel

Canva

Adobe Photoshop

Job description

DUTIES AND RESPONSIBILITIES:

• Manage and maintaining the executive's complex schedule such as meetings, appointments and travel arrangements.
• Act as a primary point of contact for the executive responding promptly to emails, messages, phone calls and inquiries.
• Oversee planning and execution of meetings, conferences and corporate events along with gathering right information (agenda, materials, comprehensive meeting notes, tracking action items)
• Document preparation such as presentations, reports, memos and financial statements.
• Responsible for arranging in travel logistics including flights, accommodation, transportation and tracking daily expenses, reimbursement to support smooth office operations.
• Perform a variety of administrative functions to ensure efficient office operations.
• Managing special projects and ad hoc initiatives requiring effective multitasking and project management abilities.
• Assist in sourcing suppliers and premium giveaways for promotions and events.
• Social media assistance (Facebook, Instagram...)
• Respond to customer inquiries via the company's official page and email.
• Provide support for year-round event and project management activities.
• Administer stock agreements and conduct orientations as part of operations management.
• Support sales team with administrative and operational tasks.
• Preparation of request, reimbursement for complimentary products.
• Manage all centers, clients related documentation including agreements, rentals, permits, contracts and other administrative sales operations.
• Assist with sales programs and events to support business growth.
• Creating and editing videos, photos and reels.
• Handle and manage ecommerce related

QUALIFICATIONS:

• Bachelor's Degree in Business Management, Administration, Sales, Marketing or any related field.
• 1-2 years extensive experience supporting executives in high level administrative such as Executive Assistant or Personal assistant
• Strong organizational and time management skills with ability to prioritize tasks and meet deadlines.
• Excellent verbal, interpersonal and written communication skills.
• Technically proficient in using a range of office, productivity tools or relevant software (Microsoft office, PowerPoint, Excel, Canva, Adobe Photoshop etc..)
• Maintains strict confidentiality and professionalism with integrity and discretion.
• Strong problem solving skills with proactive approach to any challenges.
• Consistently delivers high quality work and minimal supervision.