Site Administrator

Verdant Energy; San Jose; On-site; PHP 279,000 - 446,000; Full time

Job summary

Verdant Energy in San Jose City, Nueva Ecija, is seeking a Site Administrator to manage day-to-day administrative activities, serving as the main contact between the project site and Head Office. You will support the Site/Project Manager across administration, personnel management, logistics, and finance coordination.

The role requires a Bachelor’s degree in a related field and 2–4 years of site administration experience, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, or a related field.
• At least 2–4 years of experience in site administration, project administration, construction administration, or a similar role.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Strong coordination and interpersonal skills.
• Document and records management experience.
• Experience in the renewable energy, power, construction, infrastructure, or engineering industry is highly preferred.
• Experience working in a project/site-based environment is an advantage.

Responsibilities

• Manage day-to-day administrative activities of the project site
• Maintain accurate and organized site files, records, correspondence, and project documentation
• Prepare and monitor administrative reports, trackers, forms, and site records
• Coordinate site meetings, schedules, minutes, and follow-up actions
• Maintain updated records of site personnel, contractors, and visitors
• Monitor daily attendance, timesheets, manpower deployment, and leave records
• Coordinate accommodation, transportation, travel arrangements, and logistical requirements for project personnel
• Monitor office and site supplies and coordinate replenishment when necessary
• Maintain proper filing and control of project and administrative documents
• Assist in processing site-related invoices, reimbursements, petty cash, and supporting documents

Skills

Organizational & time-management

Coordination & interpersonal skills

Documentation & records management

Education

Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, or related field

Tools

Microsoft Office

Job description

The Site Administrator manages the day-to-day administrative activities of the project site, serving as a key administrative point of contact between the project site and the Head Office. This role supports the Site/Project Manager in various administrative and operational requirements across site administration, personnel management, logistics, documentation, compliance, and finance coordination.

Key responsibilities

• Manage day-to-day administrative activities of the project site
• Maintain accurate and organized site files, records, correspondence, and project documentation
• Prepare and monitor administrative reports, trackers, forms, and site records
• Coordinate site meetings, schedules, minutes, and follow-up actions
• Maintain updated records of site personnel, contractors, and visitors
• Monitor daily attendance, timesheets, manpower deployment, and leave records
• Coordinate accommodation, transportation, travel arrangements, and logistical requirements for project personnel
• Monitor office and site supplies and coordinate replenishment when necessary
• Maintain proper filing and control of project and administrative documents
• Assist in processing site-related invoices, reimbursements, petty cash, and supporting documents

About you

• Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, or a related field
• At least 2–4 years of experience in site administration, project administration, construction administration, or a similar role
• Strong organizational and time-management skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Strong coordination and interpersonal skills
• Document and records management experience
• Experience in the renewable energy, power, construction, infrastructure, or engineering industry is highly preferred
• Experience working in a project/site-based environment is an advantage
• Willingness to work on-site in San Jose City, Nueva Ecija