On-Site Site Admin – Projects & Records

Verdant Energy; San Jose; On-site; PHP 279,000 - 446,000; Full time

Job summary

Verdant Energy in San Jose City, Nueva Ecija, is seeking a Site Administrator to manage day-to-day administrative activities, serving as the main contact between the project site and Head Office. You will support the Site/Project Manager across administration, personnel management, logistics, and finance coordination.

The role requires a Bachelor’s degree in a related field and 2–4 years of site administration experience, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, or a related field.
• At least 2–4 years of experience in site administration, project administration, construction administration, or a similar role.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Strong coordination and interpersonal skills.
• Document and records management experience.
• Experience in the renewable energy, power, construction, infrastructure, or engineering industry is highly preferred.
• Experience working in a project/site-based environment is an advantage.

Responsibilities

• Manage day-to-day administrative activities of the project site
• Maintain accurate and organized site files, records, correspondence, and project documentation
• Prepare and monitor administrative reports, trackers, forms, and site records
• Coordinate site meetings, schedules, minutes, and follow-up actions
• Maintain updated records of site personnel, contractors, and visitors
• Monitor daily attendance, timesheets, manpower deployment, and leave records
• Coordinate accommodation, transportation, travel arrangements, and logistical requirements for project personnel
• Monitor office and site supplies and coordinate replenishment when necessary
• Maintain proper filing and control of project and administrative documents
• Assist in processing site-related invoices, reimbursements, petty cash, and supporting documents

Skills

Organizational & time-management

Coordination & interpersonal skills

Documentation & records management

Education

Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, or related field

Tools

Microsoft Office

Job description

Verdant Energy in San Jose City, Nueva Ecija, is seeking a Site Administrator to manage day-to-day administrative activities, serving as the main contact between the project site and Head Office. You will support the Site/Project Manager across administration, personnel management, logistics, and finance coordination.

The role requires a Bachelor’s degree in a related field and 2–4 years of site administration experience, strong organizational skills, and proficiency in Microsoft Office.