Site Acquisition Officer

Rephil Station Inc.; Cebu City; On-site; PHP 300,000 - 540,000; Full time

Job summary

Rephil Station Inc. in Cebu City is seeking a Site Acquisition Officer responsible for identifying, evaluating, negotiating, and securing potential sites for business expansion, including site scouting, market studies, lease negotiations, and coordinating with property owners, brokers, and government offices.

The role requires coordinating with LGUs, government agencies and internal departments, processing permit-related payments, and maintaining document control.

Qualifications

• Bachelor’s degree in Business Administration, Management, Public Administration, or related field.
• Experience in permits processing, government transactions, site development, real estate, or administrative coordination.
• Knowledgeable in LGU and government permitting requirements.
• Strong coordination and communication, especially with government offices and external stakeholders.
• Highly organized and detail-oriented with strong document management.
• Able to monitor multiple deadlines and requirements simultaneously.
• Proficient in Microsoft Office applications.
• Willing to conduct fieldwork with various LGUs and government agencies.
• Reliable, proactive, and capable of resolving documentation and permitting concerns promptly.

Responsibilities

• Serve as central receiver and custodian of documents for new stations.
• Coordinate with LGUs, government agencies, and internal departments regarding station requirements.
• Prepare and process Cash Advances and payments related to permits and government requirements.
• Attend and document site inspections conducted by Engineering and Permits teams.
• Assist in securing required documents, including DPWH Clearance, Zoning Certificates and LOI, OBO documents and forms.
• Maintain updated contact information of LGU and government representatives.
• Coordinate with Permits, Stations, Engineering, and other departments regarding new station requirements.
• Monitor LGU requirements, application status, deadlines, renewals, and milestones.
• Ensure all required documents are complete, accurate, updated, and submitted on time.
• Monitor the permitting status and opening timeline of new stations and promptly address issues that may cause delays.
• Provide regular updates on permit status, regulatory changes, potential delays, and budget implications.
• Coordinate annually with existing lessors to secure updated documents required for business permit renewal, including lessor permits and real property tax documents.
• Organize, maintain, and properly file all permits, government documents, and station requirements.
• Perform other related duties as assigned by management.

Skills

Coordination & comms

Organizational skills

Deadline management

Fieldwork willing

Government liaison

Proactive problem solving

Education

Bachelor’s degree in Business Administration, Management, Public Administration, or related field

Tools

Microsoft Office

Job description

The Site Acquisition Officer is responsible for identifying, evaluating, negotiating, and securing potential sites for business expansion. The role involves conducting site scouting, market studies, lease negotiations, coordination with property owners, brokers, and government offices, and preparing comprehensive site evaluation reports.

Job Description:

• Serve as the central receiver and custodian of documents and requirements for new stations.
• Coordinate with LGUs, government agencies, and internal departments regarding station requirements.
• Prepare and process Cash Advances and payments related to permits and government requirements.
• Attend and document site inspections conducted by the Engineering and Permits teams.
• Assist in securing required documents, including: DPWH Clearance, Zoning Certificates and related forms, Mayor’s Letter of Intent (LOI), OBO documents and forms, Certified True Copy (CTC) of TCT
• Maintain updated contact information of LGU and government agency representatives.
• Coordinate with Permits, Stations, Engineering, and other concerned departments regarding new station requirements.
• Monitor LGU requirements, application status, deadlines, renewals, and other permitting milestones.
• Ensure all required documents are complete, accurate, updated, and submitted on time.
• Monitor the permitting status and opening timeline of new stations and promptly address issues that may cause delays.
• Provide regular updates on permit status, regulatory changes, potential delays, and budget implications.
• Coordinate annually with existing lessors to secure updated documents required for business permit renewal, including lessor permits and real property tax documents.
• Organize, maintain, and properly file all permits, government documents, and station requirements.
• Perform other related duties as assigned by management.

Job Qualifications:

• Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.
• Preferably with experience in permits processing, government transactions, site development, real estate, or administrative coordination.
• Knowledgeable in LGU and government permitting requirements.
• Strong coordination and communication skills, particularly when dealing with government offices and external stakeholders.
• Highly organized and detail-oriented, with strong document management skills.
• Able to monitor multiple deadlines and requirements simultaneously.
• Proficient in Microsoft Office applications.
• Willing to conduct fieldwork and coordinate with various LGUs and government agencies.
• Reliable, proactive, and capable of resolving documentation and permitting concerns promptly.