Permits and Documentation Officer

Park Secure Management Corporation; Pasig; On-site; PHP 223,000 - 391,000; Full time

Job summary

A management and compliance organization in Metro Manila is looking for a qualified candidate to oversee the licensing and permitting processes. The role involves coordinating with various government agencies, preparing necessary documentation, and staying up-to-date with regulations. The ideal candidate will hold a bachelor's degree, have 1-3 years of experience in securing permits, and be fluent in both English and Tagalog. Willingness to travel is required.

Qualifications

• 1-3 years of working experience in securing permits from various government agencies.
• Must be physically fit and willing to travel for fieldwork.
• Proficient in both English and Tagalog.

Responsibilities

• Coordinate and manage licensing and permitting process.
• Communicate with government and regulatory bodies.
• Prepare and submit necessary documentation for permits and licenses.
• Stay updated on changes to licensing requirements.
• Assist in resolving issues during the licensing process.
• Process and follow up various permits and licenses with City and national agencies.
• Coordinate with Facilities and other departments as required.
• Filing, encoding, and document management for permits and licenses.

Skills

Coordination skills

Communication skills

Knowledge of regulatory processes

Fieldwork readiness

Bilingual (English and Tagalog)

Education

Bachelor’s degree in any course

Job description

Responsibilities

• Coordinate and manage all aspects of the licensing and permitting process
• Communicate and liaise with relevant government and regulatory bodies
• Prepare and submit all necessary documentation for permits and licenses
• Stay up-to-date with changes to licensing and permitting requirements and regulations
• Assist in the resolution of any issues that may arise during the licensing or permitting process
• Process Barangay Clearance for Business Permit
• Process and Transacting Business Permits and License Office
• Transacting to the City Treasurer’s Office
• Transacting to City Administrator Office
• Transacting to City Council Office
• Transacting to the Bureau of Internal Revenue
• Process Tax Clearances
• 0605 Payment and Certification
• Prepare and Register Book of Account
• Process ATP (for manual ticket)
• Process New Business Applications for TIN
• Process Mayor’s Permit
• Process Sanitary Permit
• Process CENRO (City Environment Natural Resources Office)
• Scanning Permits
• Follow Up Lease of Contracts through the proper channel or department.
• Safekeeping of Soft and Hard Copies of Business Permits
• Request Preparation of Documents for Cash Advanced and Payment
• Claiming of Processed renewed permits and licenses
• Filling Documents
• Prepare request for Purchased Order of Parking Compliance (Fire Extinguisher, Lighted Signs)
• Processed Retirement of Business Permits
• Processed Tax Order Payments or Statement of Account
• Update Work Status to immediate Department Head
• Process of Change of Name and Address
• Process Fire Safety Inspection
• Site Visit for monitoring of Local Government compliance
• Prepare Internal and External correspondence (letters and requests)
• Scanning Documents
• Other tasks assigned by the supervisor
• Meralco Application
• Coordination with Facilities
• BIR Orus Registration
• Drafting of affidavit letters, etc.
• Encoding of sales reports
• Encoding of OR/AR
• Fill-up and preparation of manager cheque.

Qualifications

• Bachelor’s degree in any course.
• 1-3 years of working experience in securing permits from various government agencies (e.g., LGU, BIR, Barangay, Municipality, and other Government Agencies).
• Must be physically fit and willing to travel for fieldwork, both within Metro Manila (NCR) and other provinces as required.
• Proficient in both English and Tagalog, with the ability to clearly communicate in writing and verbally with government officials and other stakeholders.