Senior Site Operations & Facilities Leader

Web Travel Group; Mandaluyong; On-site; PHP 800,000 - 1,200,000; Full time

Job summary

WebBeds seeks a Site Admin Manager to lead all site services, ensuring efficient, safe and compliant operations across the Manila/Mandaluyong area. You will oversee administration, facilities, vendor partnerships, workplace compliance and employee services while driving business continuity and engagement.

You will coach and develop a team delivering high service standards, partner with HR for employee experiences, and spearhead cost controls and policy improvements to support organisational

Qualifications

• 5 to 8 years of facilities management or site operations experience, including 2–3 years in a leadership role.
• Strong knowledge of facilities and workplace management, health and safety compliance.
• Experience in budget planning and cost control.
• Proven vendor and contract management experience.
• Project management skills.
• Experience in risk management and business continuity planning.
• Proficiency in Microsoft Office Suite and workplace management systems.
• Strategic thinking, decision-making and problem-solving skills.
• Strong stakeholder management and communication abilities.
• Team leadership and coaching experience.
• Experience leading change.
• Customer service orientation.
• Excellent written and verbal English skills.

Responsibilities

• Lead day-to-day site operations and administration.
• Develop, implement and improve administrative policies and controls.
• Oversee workspace planning and utilisation to support business needs.
• Manage facilities maintenance, utilities and space management.
• Conduct site inspections and implement corrective actions.
• Coordinate office renovations and workplace projects.
• Manage vendor and contract relationships and negotiate service agreements.
• Monitor vendor performance and drive continuous improvements.
• Ensure compliance with safety regulations and permits.
• Coordinate emergency readiness planning, drills and incident investigations.
• Develop and manage the annual site budget and provide financial reporting.
• Identify opportunities for cost savings and efficiencies.
• Foster a positive employee experience and engagement with HR.
• Support onboarding and site access processes.
• Lead risk mitigation and security coordination.
• Lead and develop admin, facilities, reception and workplace teams.
• Drive accountability and service excellence within the team.

Skills

Facilities management

Leadership/management

Budget planning

Vendor management

Project management

Risk management

MS Office

Stakeholder management

Communication

Team leadership

Change management

Customer service

English proficiency

Tools

Microsoft Office Suite

Job description

WebBeds seeks a Site Admin Manager to lead all site services, ensuring efficient, safe and compliant operations across the Manila/Mandaluyong area. You will oversee administration, facilities, vendor partnerships, workplace compliance and employee services while driving business continuity and engagement.

You will coach and develop a team delivering high service standards, partner with HR for employee experiences, and spearhead cost controls and policy improvements to support organisational