Site Operations & Facilities Leader

WebBeds; Mandaluyong; Hybrid; PHP 900,000 - 1,500,000; Full time

Job summary

WebBeds in Mandaluyong, Philippines, is seeking a Site Admin Manager to lead administrative, facilities and workplace services at our busy urban site. You will oversee operations, safety, vendor partnerships and employee services to ensure a seamless, compliant and engaging working environment.

The role requires 5–8 years in facilities or office management, leadership experience, budget control, project management and strong English communication.

Qualifications

• 5 to 8 years of experience in facilities management, office administration, workplace services or site operations.
• Leadership or managerial experience.
• Strong knowledge of facilities and workplace management, including health, safety and compliance.
• Experience in budget planning and cost control.
• Proven vendor and contract management experience.
• Project management skills.
• Experience in risk management and business continuity planning.
• Proficiency in Microsoft Office Suite and workplace management systems.
• Strategic thinking, decision-making and problem-solving.
• Excellent written and verbal communication skills in English.

Responsibilities

• Lead all site operations, administration and facilities and site support functions.
• Develop, implement and improve administrative policies, procedures and controls.
• Oversee workspace planning and utilisation to support business needs.
• Keep facilities safe, functional and professional, managing maintenance and space management.
• Conduct site inspections and identify root causes; implement corrective actions.
• Coordinate office renovations, relocations and workplace improvement projects.
• Manage relationships with vendors, contractors and building management teams.
• Ensure health, safety and regulatory compliance across the site.
• Develop and monitor the site operating budget and vendor payments.
• Support onboarding, employee services and engagement initiatives.
• Lead risk management, business continuity planning and incident response readiness.
• Lead and develop administrative, facilities and workplace services teams.

Skills

Facilities management

Office administration

Workplace services

Leadership

Budget planning

Vendor management

Project management

Risk management

Compliance

English communication

Tools

Microsoft Office Suite

Workplace management systems

Job description

WebBeds in Mandaluyong, Philippines, is seeking a Site Admin Manager to lead administrative, facilities and workplace services at our busy urban site. You will oversee operations, safety, vendor partnerships and employee services to ensure a seamless, compliant and engaging working environment.

The role requires 5–8 years in facilities or office management, leadership experience, budget control, project management and strong English communication.