Senior QuickBooks Online Specialist - Full-Cycle Bookkeeping

Plan Left; Manila; On-site; PHP 420,000 - 640,000; Full time

Job summary

Plan Left is seeking an experienced Accounting Specialist to own day-to-day books, including reconciliations, invoicing, payroll prep, and month-end close for a growing digital agency in Metro Manila.

You will work with leadership and an outside CPA to keep QuickBooks Online accurate, bill clients on time, and ensure payroll and vendor payments run smoothly. Candidates should be detail-oriented, curious, and able to escalate when needed.

Qualifications

• 3+ years of full-cycle bookkeeping experience for US small businesses.
• Daily, hands-on experience in QuickBooks Online, including bank feeds, bank rules, and reconciliations.
• Experience with invoicing, AR collections, and AP for a service business.
• Familiarity with US payroll inputs (W-2 and 1099 workers) and a provider like ADP or Gusto.
• Strong written English for client and vendor emails.
• Proven attention to detail and a habit of documenting your work.

Responsibilities

• Reconcile every bank and credit card account in QuickBooks Online weekly and at month-end.
• Complete weekly reconciliations every Monday so QBO balances match actual bank statements.
• Catch and flag discrepancies such as missing deposits, duplicates, or wrong amounts the same day.
• Trace unusual transactions back to the bank, invoice, or contract before posting; journal entries require leadership approval.
• Deliver a monthly P&L, balance sheet, and AR aging by the 10th, with every account reconciled and nothing left in Uncategorized or Ask My Accountant.
• Keep the books clean and ready for our CPA's quarterly review.
• Own monthly invoicing for all recurring clients through Nickel, sent on the 1st of every month.
• Issue one-time project invoices as new contracts are signed.
• Track open invoices and send payment reminders on anything 15+ days past due.
• Apply payments to the correct invoices.
• Ensure every contract is billed on time and continually reduce past-due AR.
• Enter vendor bills, schedule payments, and keep vendor records current.
• Pay vendors on time with zero late fees or penalties.
• Collect contractor hours, rate changes, and new-hire details for each biweekly payroll cycle.
• Submit and confirm payroll inputs before every ADP deadline.
• Build and maintain written SOPs for every recurring process, including reconciliations, invoicing, payroll prep, and bills.
• Use QBO bank rules, templates, and available tools to resolve routine issues independently.
• Respond to client, vendor, and team questions within one business day.
• Escalate only the items that need a decision, with the research already done.

Job description

Plan Left is seeking an experienced Accounting Specialist to own day-to-day books, including reconciliations, invoicing, payroll prep, and month-end close for a growing digital agency in Metro Manila.

You will work with leadership and an outside CPA to keep QuickBooks Online accurate, bill clients on time, and ensure payroll and vendor payments run smoothly. Candidates should be detail-oriented, curious, and able to escalate when needed.