Bookkeeper (QBO) - Invoicing, Payroll & Month-End

Plan Left; Philippines; Remote; PHP 420,000 - 660,000; Full time

Job summary

Plan Left is seeking an experienced Accounting Specialist to own day-to-day books for our growing digital agency. You will handle reconciliations, invoicing, payroll prep, and month-end close, using QuickBooks Online and supported by our leadership and an outside CPA.

You will ensure timely client billing, accurate payroll inputs, and clean financial records ready for quarterly reviews, while documenting processes with SOPs and maintaining strong client and vendor communication.

Qualifications

• 3+ years of full-cycle bookkeeping for US small businesses.
• Daily hands-on experience in QuickBooks Online, including bank feeds and reconciliations.
• Experience with invoicing, AR collections, and AP for a service business.
• Familiarity with US payroll inputs (W-2 and 1099) with providers like ADP or Gusto.
• Strong written English for client and vendor emails.
• Proven attention to detail and documenting your work.

Responsibilities

• Reconcile every bank and credit card account in QuickBooks Online weekly and at month-end.
• Deliver monthly P&L, balance sheet, and AR aging by the 10th with reconciled accounts.
• Own monthly invoicing for recurring clients and issue one-time project invoices.
• Track open invoices and follow up on 15+ day past due items.
• Enter vendor bills, schedule payments, and maintain vendor records.
• Collect contractor hours for biweekly payroll and confirm inputs with ADP.

Skills

QuickBooks Online

Invoicing & AR

AP & payables

US payroll inputs

English emails

SOP documentation

Attention to detail

Tools

Nickel

ADP

Gusto

Job description

Plan Left is seeking an experienced Accounting Specialist to own day-to-day books for our growing digital agency. You will handle reconciliations, invoicing, payroll prep, and month-end close, using QuickBooks Online and supported by our leadership and an outside CPA.

You will ensure timely client billing, accurate payroll inputs, and clean financial records ready for quarterly reviews, while documenting processes with SOPs and maintaining strong client and vendor communication.