Bookkeeper & AP Specialist - QuickBooks Pro

Elevateanddelegate; Philippines; On-site; PHP 681,000 - 1,134,000; Full time

Benefits offered by this job

Direct client work

Client payments handled by client

Flexible vacation aligned with client

Job summary

Elevate and Delegate in the Philippines is seeking a meticulous Bookkeeper & Accounts Payable Specialist. You will manage daily bookkeeping in QuickBooks Online, process vendor invoices, and convert POs to bills while flagging discrepancies for approval.

You will maintain PO/bill tracking, support purchasing, and assist with biweekly payroll. You will also generate client invoices, track AR, and reconcile payments, ensuring accurate financial records.

Qualifications

• Hands-on experience with QuickBooks Online and data-entry accuracy.
• Prior AP/AR, invoicing, or bookkeeping workflows in a small-business setting.
• Strong written English for client/vendor communications.
• High attention to detail and ability to follow multi-step processes.

Responsibilities

• Bookkeeping in QuickBooks Online on a daily/weekly basis.
• Process vendor invoices and convert POs to bills, flag discrepancies for approval.
• Maintain PO/bill tracking spreadsheet and update status through workflow.
• Support purchasing coordination alongside PO/bill workflow.
• Support biweekly payroll processing and compile required payroll data.
• Generate and send client invoices and track AR aging.
• Apply and reconcile incoming payments in QuickBooks.
• Categorize transactions and maintain QuickBooks Projects with budget tracking.
• Update recurring reports (GM, yearly profit, master/budget).
• Provide W-9 and COI documents on request; route COI appropriately.
• Coordinate lien waiver notarization and document routing.
• Take on light project coordination tasks.

Skills

QuickBooks Online

AP/AR/Invoices

Data entry accuracy

Google Sheets

CRM: Pipedrive

Field service tool: Jobber

Attention to detail

Written English

Tools

QuickBooks Online

Google Sheets

Pipedrive

Jobber

Job description

Elevate and Delegate in the Philippines is seeking a meticulous Bookkeeper & Accounts Payable Specialist. You will manage daily bookkeeping in QuickBooks Online, process vendor invoices, and convert POs to bills while flagging discrepancies for approval.

You will maintain PO/bill tracking, support purchasing, and assist with biweekly payroll. You will also generate client invoices, track AR, and reconcile payments, ensuring accurate financial records.