Senior Executive Assistant to MD — Hybrid, Ortigas

Zohorecruit; Pasig; Hybrid; PHP 600,000 - 720,000; Full time

Benefits offered by this job

HMO, dental, life insurance for you +

Uncapped placement incentives

Ongoing training and upskilling

Paid leaves including birthday

Job summary

Staff Domain Inc. is seeking a proactive Executive Assistant to support an Australian commercial construction business from Ortigas, Pasig. The role covers executive support, administration, document management, reporting, and coordination across teams while maintaining structure in a fast-paced environment.

You will work closely with the Managing Director, handling calendars, emails, proposals, and HR tasks, with opportunities to influence processes and drive business growth.

Qualifications

• Requires at least 2 years in HR administration or generalist roles.
• Excellent written and spoken English communication.
• Strong Google Workspace skills (Gmail, Calendar, Drive, Docs, Sheets).
• Experience with CRM platforms such as Zoho, HubSpot, or similar systems.
• Familiarity with construction project management tools like Buildxact or Xero is a plus.
• Proactive mindset with strong organisational skills and ability to manage multiple priorities.

Responsibilities

• Manage the Managing Director's inbox and calendar, draft responses and coordinate meetings and travel.
• Log and manage enquiries in the CRM and support sales activities with follow-ups.
• Prepare letters, contracts, notices, and other documents using templates.
• Assist with reporting, finance support, and weekly business snapshots.
• Coordinate HR processes including recruitment, onboarding, and employee records.

Skills

English proficiency

Google Workspace

Independent work

Attention to detail

Multitasking

Tools

Zoho CRM

HubSpot CRM

Buildxact

Xero

HR Central

Job description

Staff Domain Inc. is seeking a proactive Executive Assistant to support an Australian commercial construction business from Ortigas, Pasig. The role covers executive support, administration, document management, reporting, and coordination across teams while maintaining structure in a fast-paced environment.

You will work closely with the Managing Director, handling calendars, emails, proposals, and HR tasks, with opportunities to influence processes and drive business growth.