Executive Assistant AU Onsite - Ortigas

Staff Domain, Inc.; Pasig; On-site; PHP 420,000 - 540,000; Full time

Benefits offered by this job

HMO, Dental, and Life Insurance for您你?

Paid Leaves: Birthday, Vacation, M"ed"

Team Engagement Activities: Year-End/5

Job summary

Staff Domain, Inc. in Ortigas is seeking an Executive Assistant to manage inbox correspondence, digital filing, and deadline tracking across multiple active projects.

The role requires high organization, attention to detail, and the ability to maintain accurate digital records and timely client follow-ups. The ideal candidate has a Bachelor's degree in business or related field and at least 3 years in an EA or administrative capacity, with strong Microsoft Office skills and professional

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Communications, or related field.
• 3+ years of executive assistant, administrative support, or office management experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational skills with the ability to manage multiple deadlines and priorities.
• Strong written and verbal communication, with discretion for confidential information.

Responsibilities

• Manage and organize inbox correspondence, prioritizing and replying in a timely manner.
• Track and monitor deadlines across multiple active projects, flagging at-risk items.
• Maintain fully digital filing and record-keeping systems for easy retrieval.
• Extract and file attachments from email threads into digital folders.
• Track client correspondence to ensure timely follow-up and accurate records.
• Draft and send acknowledgement replies and routine correspondence for stakeholders.
• Prepare, format, and organize documents, spreadsheets, and presentations using Microsoft Office.
• Coordinate and consolidate information from multiple sources to support project tracking.
• Maintain confidentiality and discretion when handling sensitive information.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Independent work

Education

Bachelor's degree in Business Administration / related field

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Job Description:

Setup and Location: Onsite - Ortigas

Work Schedule: 9:00 AM – 6:00 PM ACDT | 6:30 AM – 3:30 PM PHT

Employment Type: Full-time

Ready to do work that actually excites you?

We are looking for an Executive Assistant to manage inbox correspondence, digital filing, and deadline tracking across multiple active projects. The ideal candidate for this role should be highly organized, detail-oriented, and comfortable maintaining accurate digital records while ensuring timely acknowledgment and follow-up on client communications. This role is critical for keeping projects on track, correspondence properly documented, and information easily accessible across the organization.

What You’ll Do

You’ll be the kind of person who:

• Manage and organize inbox correspondence, prioritizing and responding to emails in a timely manner
• Track and monitor deadlines across multiple active projects, flagging upcoming or at-risk items
• Maintain fully digital filing and record-keeping systems, ensuring documents are properly organized and easy to retrieve
• Extract and file photos, attachments, and documents from email threads into appropriate digital folders or systems
• Track client correspondence to ensure timely follow-up and accurate historical records of communications
• Draft and send acknowledgment replies and other routine correspondence on behalf of stakeholders
• Prepare, format, and organize documents, spreadsheets, and presentations using Microsoft Office applications
• Coordinate and consolidate information from multiple sources to support project tracking and reporting
• Maintain confidentiality and discretion when handling sensitive client or project information
• Proactively identify gaps in documentation or follow-up and take initiative to resolve them

Requirements

What You Bring

We’re looking for someone who:

• Bachelors degree in Business Administration, Office Administration, Communication, or a related field
• 3+ years of experience in an executive assistant, administrative support, or office management role, or related experience
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) is required
• Excellent organizational skills with the ability to manage multiple deadlines and priorities simultaneously
• Strong written and verbal communication skills, particularly for client-facing correspondence
• High level of accuracy and attention to detail in filing, record-keeping, and document management
• Ability to work independently, exercise sound judgment, and manage time effectively
• Strong digital literacy and comfort working within fully digital filing and documentation systems
• Discretion and professionalism when handling confidential client and business information

Benefits

Why You’ll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!