Hybrid Night-Shift Executive Assistant

globalstaffconnections; Pasig; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

Global Staff Connections (GSC) is hiring an US Executive Assistant to support our client's executive leadership in Ortigas, Pasig City. The hybrid role requires managing complex calendars, coordinating travel, and handling sensitive information with discretion.

You will prepare agendas and materials, draft communications, and coordinate board events while partnering with internal and external stakeholders. The ideal candidate has a bachelor's degree and at least 3 years in a senior admin role,

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum of 3 years experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organizational and time-management skills with strong attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Excellent written and verbal communication skills.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience managing executive calendars and virtual meetings using Outlook, Zoom, Microsoft Teams, or Google Meet.
• Familiarity with document management tools such as OneDrive, Dropbox, and online travel booking platforms.
• Exposure to ERP, CRM, or internal administrative systems is a plus.

Responsibilities

• Manage executive calendars, scheduling meetings, travel, and appointments
• Serve as a primary point of contact between executives and internal/external stakeholders
• Prepare agendas, presentations, reports, and briefing materials
• Anticipate executive needs and proactively address priorities
• Draft and edit correspondence, emails, and internal communications
• Coordinate meetings, board sessions, and executive events
• Track action items and follow up on deliverables
• Maintain confidential records, files, and documentation
• Process expense reports, invoices, and reimbursements
• Support special projects and cross-functional initiatives
• Assist with onboarding senior leadership or board members
• Prioritize and manage competing requests
• Filter and respond to inquiries on behalf of executives
• Maintain accurate records and systems

Skills

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Project coordination

Fast-paced environment

Education

Bachelor's degree in Business Administration

Tools

Outlook

Excel

PowerPoint

Zoom

Microsoft Teams

Google Meet

OneDrive

Dropbox

Job description

Global Staff Connections (GSC) is hiring an US Executive Assistant to support our client's executive leadership in Ortigas, Pasig City. The hybrid role requires managing complex calendars, coordinating travel, and handling sensitive information with discretion.

You will prepare agendas and materials, draft communications, and coordinate board events while partnering with internal and external stakeholders. The ideal candidate has a bachelor's degree and at least 3 years in a senior admin role,