Senior Executive Assistant (Office of the CFO) | Work from Office

Cloudstaff Philippines Inc.; Philippines; On-site; PHP 900,000 - 1,300,000; Full time

Benefits offered by this job

Health and life insurance

Leave credits—up to 24 per year

Flexible leave credits

Career advancement opportunities

Office amenities and on-site perks

Annual performance review with salary?

Job summary

Cloudstaff Philippines Inc. is seeking a Senior Executive Assistant to support the Office of the CFO in the Philippines (Makati/Ortigas). The role is office-based with a morning shift and requires expert calendar, travel, and governance coordination.

You will manage the CFO’s schedule, dashboards, board packs, and high-level communications, ensuring timely action and discreet handling of sensitive information.

Qualifications

• 7+ years' EA experience, including 3+ years supporting C-level executives in finance/COO environment.

Responsibilities

• Provide executive support to the CFO and manage the CFO's calendar.
• Own the CFO calendar: prioritisation, conflict resolution, protected focus time and meeting preparation.
• Triage inbox and support correspondence—drafting, flagging and routing so only what reaches CFO.
• Arrange travel: itineraries, visas, logistics and contingencies.
• Prepare the CFO for meetings: agendas, pre-reads and briefing notes, capture actions.
• Manage expenses, approvals routing and general administrative workflow.
• Maintain the action log from executive meetings and follow up owners to closure.
• Track commitments across the executive team and surface slippage early.
• Produce a weekly summary of open actions and upcoming deadlines.
• Maintain the project register for the Office of the CFO: owners, milestones, status and risks.
• Chase project owners for updates and keep a concise status dashboard current.
• Own board pack logistics end to end: submissions calendar, contributors, version control.
• Coordinate inputs from finance, regional leaders and functional heads.
• Manage board and executive meeting logistics—minutes and actions.
• Maintain the rolling forward agenda for board and executive meetings.
• Coordinate with other assistants to keep the executive cadence moving.
• Handle board, financial, personnel and transaction material with complete discretion.
• Provide ad hoc support: information packs, short summaries and trackers.

Skills

Executive support

Calendar management

Stakeholder management

Discretion & judgement

Professional communication

Tools

MS Office

AI productivity tools

Job description

We’re Hiring: Senior Executive Assistant (Office of the CFO)

Role: Senior Executive Assistant

Work Arrangement: Work from Office

Location: Philippines - Makati/Ortigas

Schedule: Morning Shift

Job Description

• Executive support to the CFO

• Own the CFO's calendar: prioritisation, conflict resolution, protected focus time and meeting preparation.

• Triage the inbox and support correspondence — drafting, flagging and routing so only what genuinely needs the CFO reaches the CFO.

• Arrange travel: itineraries, visas, logistics and contingencies.

• Prepare the CFO for meetings — agendas, pre-reads and briefing notes — and capture the actions that come out of them.

• Manage expenses, approvals routing and general administrative workflow.

• Maintain the action log from executive meetings and follow up owners to closure ahead of deadlines, on behalf of the CFO.

• Track commitments made to and by the CFO across the executive team, surfacing slippage early rather than reporting it late.

• Produce a weekly summary of open actions, stalled items and upcoming deadlines.

• Maintain the project register for the Office of the CFO: owners, milestones, status and risks.

• Chase project owners for updates and keep a concise status dashboard current.

• Flag drift before it becomes a problem — this role is early warning, not post-mortem.

• Own board pack logistics end to end: the submissions calendar, chasing contributors, version control, formatting consistency and on-time distribution.

• Coordinate inputs from finance, regional leaders and functional heads.

• Manage board and executive meeting logistics — scheduling, attendance, papers — and support the capture of minutes and actions.

• Maintain the rolling forward agenda for board and executive meetings.

• Coordinate with other assistants and functional teams to keep the executive cadence moving.

• Handle board, financial, personnel and transaction material with complete discretion.

• Provide ad hoc support: information packs, short summaries and trackers.

Qualifications and Requirements

• 7+ years' EA experience, including 3+ years supporting C-level executives, with experience in a finance or COO/operations environment — you understand reporting cycles and deadlines that do not move.

• Comfortable following up senior stakeholders on behalf of the CFO — persistent, tactful and organised about it.

• Experience with board packs or formal governance and reporting cycles is strongly preferred.

• Excellent written English and the ability to draft clear, professional correspondence.

• Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint), comfort with project-tracking tools, and a quick adopter of AI productivity tools.

• Exceptional discretion and judgement — the role sees sensitive material daily.

• Calm, organised and assertive under pressure.

Perks & Benefits (Work From Office/Hybrid)

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment

• Up to 24 leave credits per year

• Flexible leave credits which may be used for vacation, emergency and sick leaves

• Endless opportunities for career advancement

• Exclusive ATM inside the office for employee's convenience

• Annual Performance Review with Salary Increase

• We set you up for success with a company-provided PC/Laptop and fiber internet connection

• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!

• Top notch workplace with first class VIP lounge and game rooms

• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance

• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues

• Mental Wellness Employee Assistance program through Lifeworks

• In-house psychiatrist available to support employees' well-being

• Become part of the Employee Share Units program

• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement

Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.