Compliance Administration Assistant | Work from Office | Morning Shift

Cloudstaff Philippines Inc.; Mabalacat; On-site; PHP 201,000 - 312,000; Full time

Benefits offered by this job

Health insurance

Annual leave

Career growth

Company PC

Fiber internet

Coffee Fridays

Job summary

Cloudstaff Philippines Inc. is seeking a Compliance Administration Assistant to support accurate, compliant documentation and record-keeping. You will verify information, maintain digital filing, and prepare materials for audits, working closely with internal teams to ensure data integrity.

Ideal candidates bring admin, compliance or QA experience, strong attention to detail, and proficiency in Word and Excel. This role is based in Pampanga, with a morning schedule and a office-based setup.

Qualifications

• Experience in an administrative, compliance, or quality assurance role.
• Exceptional attention to detail and a commitment to accuracy is essential.
• Proficient in the Microsoft suite, particularly Word and Excel, for managing spreadsheets and formatting documents.
• A methodical and systematic approach to filing, data management, and quality checking.
• Ability to manage multiple tasks and work well under pressure to meet deadlines.
• Effective time management skills.
• Excellent written and oral communication skills for liaising with internal teams and external partners.
• A high degree of discretion and the ability to handle confidential information appropriately.
• Ability to work collaboratively within a team and follow procedural instructions precisely.

Responsibilities

• Verify and check school marketing materials for compliance and accuracy.
• Liaise with schools via email to follow up on marketing material submissions and required corrections.
• Maintain and organise digital filing systems for all trainer and school documentation, including qualifications and professional learning records.
• Manage and meticulously update spreadsheets and registers for tracking trainer qualifications and currency, equipment checklists, equipment photos, and Program Overview documentation.
• Prepare student evidence for internal and external audits and validation activities, including downloading student work, organising files, redacting personal information, and preparing validation reports using templates.
• Conduct annual checks for teacher and trainer registration and currency.
• Collaborate with administrative teams to identify and rectify data errors in organisational systems.
• Format various documents to ensure consistency and adherence to company style guides.
• Execute various administrative tasks as required.

Skills

Administrative experience

Compliance experience

Quality assurance

Attention to detail

Microsoft Word

Microsoft Excel

Data management

Time management

Communication skills

Discretion

Tools

Microsoft Word

Microsoft Excel

Job description

We’re Hiring: Compliance Administration Assistant

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

Role: Compliance Administration Assistant
Work Arrangement: Work from Office
Location: Philippines - Pampanga (Angeles)
Schedule: Morning Shift

Job Description

This role is focused on providing essential administrative support to maintain the organisation's compliance records. You will be responsible for managing and updating key documentation, verifying information across various systems, preparing evidence for audits and validations, and liaising with internal teams to ensure data accuracy and completeness.

Responsibilities and Duties

• Verify and check school marketing materials for compliance and accuracy.
• Liaise with schools via email to follow up on marketing material submissions and required corrections.
• Maintain and organise digital filing systems for all trainer and school documentation, including qualifications and professional learning records.
• Manage and meticulously update spreadsheets and registers for tracking trainer qualifications and currency, equipment checklists, equipment photos, and Program Overview documentation.
• Prepare student evidence for internal and external audits and validation activities. This includes downloading student work, organising files systematically, redacting personal information, and preparing validation reports using established templates.
• Conduct annual checks for teacher and trainer registration and currency.
• Collaborate with administrative teams to identify and rectify data errors in organisational systems.
• Format various documents to ensure consistency and adherence to company style guides.
• Execute various administrative tasks as required.

Non-negotiable skills and requirements

• Prior experience in an administrative, compliance, or quality assurance role.
• Exceptional attention to detail and a commitment to accuracy is essential.
• Proficient in the Microsoft suite, particularly Word and Excel, for managing spreadsheets and formatting documents.
• A methodical and systematic approach to filing, data management, and quality checking.
• Ability to manage multiple tasks and work well under pressure to meet deadlines.
• Effective time management skills.
• Excellent written and oral communication skills for liaising with internal teams and external partners.
• A high degree of discretion and the ability to handle confidential information appropriately.
• Ability to work collaboratively within a team and follow procedural instructions precisely.

Perks & Benefits (Work From Office/Hybrid)

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Up to 24 leave credits per year
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well‑being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well‑being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.