Strategic Executive Assistant | Hybrid, Night Shift

SmartRecruiters, Inc.; Taguig; Hybrid; PHP 600,000 - 800,000; Full time

Job summary

AECOM seeks an Executive Assistant to provide comprehensive administrative support to one or more executives, including diary management, meeting preparation, data organization, and cross-department liaison.

The role requires professionalism, discretion, and the ability to thrive in a fast-paced, global environment with strict confidentiality.

The position is hybrid in Metro Manila with three onsite days per week, night-shift alignment, and collaboration across global teams.

Qualifications

• Requires Bachelor’s degree or 5 years of related experience.
• Proficient with MS 365 applications (Word, Excel, Outlook, PowerPoint).
• Demonstrates strong organizational and communication skills.
• Ability to work in fast-paced, multi-national environment.
• Experience drafting reports and maintaining confidentiality.
• Experience managing multiple deadlines and changing priorities.
• Experience with SharePoint is a plus.

Responsibilities

• Maintain diaries and prioritize executive commitments.
• Coordinate meetings, travel, and events.
• Prepare materials for meetings and track action items.
• Create and manage reports, spreadsheets, and distribution lists.
• Manage correspondence and liaise with internal/external stakeholders.
• Ensure confidentiality and professional conduct across duties.

Skills

MS Word

MS Excel

Outlook

PowerPoint

SharePoint

Calendar management

Education

Bachelor’s degree or 5 years experience in the same industry

Tools

MS 365

Job description

AECOM seeks an Executive Assistant to provide comprehensive administrative support to one or more executives, including diary management, meeting preparation, data organization, and cross-department liaison.

The role requires professionalism, discretion, and the ability to thrive in a fast-paced, global environment with strict confidentiality.

The position is hybrid in Metro Manila with three onsite days per week, night-shift alignment, and collaboration across global teams.