Senior Executive Assistant / Chief of Staff

Filinvest Group Pooling; Manila; On-site; PHP 900,000 - 1,500,000; Full time

Job summary

Filinvest Group Pooling is seeking a Senior Executive Assistant / Chief of Staff to partner with the President and CEO, providing high-level business support and strategic guidance.

You will anticipate needs, manage schedules efficiently, and make sound decisions on behalf of the CEO. The role requires a proactive, organized, results-driven professional with strong communication and problem-solving skills.

Qualifications

• Bachelor's degree in Business Management or related field.
• 8–10 years of experience as EA/CoS or similar role.
• Lean Six Sigma certificate is preferred.
• Proven ability to manage multiple projects and meet tight deadlines.
• Strong influencing and decision-making abilities.
• Knowledge of real estate industry trends.
• Experience in fast-paced, high-pressure environments.
• Discretion with sensitive information.

Responsibilities

• Provide strategic counsel to the President and CEO and manage their calendar.
• Oversee high-priority projects, budgets, and resources with timely delivery.
• Offer comprehensive executive support and coordinate internal/external communications.
• Build and maintain relationships with board members, executives, and clients.
• Represent the President and CEO at meetings and events when needed.

Skills

Strategic thinking

Executive comms

Project management

Problem solving

Time management

Influence

Stakeholder mgmt

Discretion

Education

Bachelor's in Business Management

Tools

Microsoft Office

Job description

ROLE SUMMARY

The Senior Executive Assistant / Chief of Staff will serve as a strategic partner to the President and CEO and will provide high-level business support and strategic counsel. This role requires a highly organized, proactive, and results-oriented individual with exceptional communication, problem-solving, and project management skills. The ideal candidate will be able to anticipate the needs of the President and CEO, manage their schedule efficiently, and make sound decisions on their behalf.

KEY RESPONSIBILITIES

Strategic Counsel

• Provide strategic advice and recommendations on complex issues.
• Exercise independent judgment and able to decide on behalf of the President and CEO when authorized.

Project Management

• Oversee and coordinate high-priority projects and ensure timely completion and meeting deadlines.
• Manage project budgets and resources effectively.
• Identify and mitigate project risks and challenges.

Executive Support

• Provide comprehensive executive business support, including strategic calendar management
• Serve as the primary point of contact for internal and external stakeholders.
• Anticipate the needs of the President and CEO and proactively address them.

Relationship Management

• Build and maintain strong relationships with internal and external stakeholders, including board members, executives, and clients.
• Can represent the President and CEO at meetings and events as needed.

QUALIFICATIONS

• Bachelor's degree in Business Management or related programs
• Minimum 8-10 years of experience as an Executive Assistant/Chief of Staff or in a similar role.
• Preferably with a certificate in Lean Six Sigma
• Proven ability to manage multiple projects simultaneously and meet tight deadlines.
• A strong personality with the ability to influence and persuade others.
• Knowledge of real estate industry trends and best practices.
• Experience working in a fast-paced, high-pressure environment.
• Ability to handle sensitive and confidential information discreetly.
• Exceptional organizational and time management skills.
• Strong problem-solving and decision-making abilities.
• Excellent written and verbal communication skills.
• Strong ethical character and integrity.
• Proficient in Microsoft Office Suite and other relevant software

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