Senior Executive Assistant | Calendar & Meeting Maestro

Primover Consultancy Services, Inc.; Taguig; Hybrid; PHP 279,000 - 469,000; Full time

Job summary

Primover Consultancy Services, Inc. in the Philippines is seeking an experienced Executive Assistant to support senior management with comprehensive administrative duties.

The role involves managing correspondence, document preparation, and handling confidential information with a high level of discretion. You will proactively manage the MT’s daily priorities, track deadlines, and coordinate complex calendars and meetings across departments and time zones.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred.
• Proven experience as an Executive Assistant, Personal Assistant, Senior Administrative Assistant, or in a similar role supporting senior management.
• Strong organizational, time-management, and prioritization skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint, and familiarity with collaboration tools such as Microsoft Teams.

Responsibilities

• Provide comprehensive administrative support to the executive, including managing correspondence, preparing documents, and handling confidential information.
• Proactively manage the MT’s daily priorities, ensuring important tasks, commitments, and deadlines are properly tracked.
• Manage the executive’s calendar, appointments, meetings, and business commitments.
• Coordinate internal and external meetings across different departments, time zones, and stakeholders.
• Arrange meeting logistics, including room bookings, virtual meeting links, agendas, and required materials.
• Monitor schedule changes and proactively resolve conflicts to ensure optimal use of the executive’s time.

Job description

Primover Consultancy Services, Inc. in the Philippines is seeking an experienced Executive Assistant to support senior management with comprehensive administrative duties.

The role involves managing correspondence, document preparation, and handling confidential information with a high level of discretion. You will proactively manage the MT’s daily priorities, track deadlines, and coordinate complex calendars and meetings across departments and time zones.