Senior Executive Assistant

RippedBoxStation; Philippines; Hybrid; PHP 669,600 - 892,800; Full time

Job summary

A leading company in the Philippines is seeking a Senior Executive Assistant to manage the executive's calendar, handle communications, and oversee travel arrangements. Ideal candidates should have over 7 years of administrative experience, including 3 years in a virtual role, and possess strong communication and organizational skills. This is a full-time position offering a dynamic work environment.

Qualifications

• 7+ years of executive-level administrative experience with 3 years in a virtual capacity.
• Experience supporting a foreign C-level executive in the U.S.
• Impeccable attention to detail and discretion.

Responsibilities

• Manage and optimize executive calendars across time zones.
• Draft, edit, and proofread correspondence and reports.
• Book and manage travel and accommodations.

Skills

Executive-level administrative experience

Virtual/remote experience

Email and calendar management

Excellent communication skills

Problem-solving skills

Tools

Google Workspace

Microsoft 365

Slack

Zoom

Notion

Asana

Job description

Join to apply for the Senior Executive Assistant role at RippedBoxStation

Responsibilities

• Manage and optimize executive calendars, including scheduling across time zones
• Screen, prioritize, and respond to emails and messages on behalf of the executive
• Draft, edit, and proofread correspondence, presentations, and reports
• Coordinate virtual meetings, prepare agendas, take notes, and track follow-ups
• Book and manage domestic and international travel, accommodations, and itineraries
• Handle confidential documents and information with professionalism and discretion
• Oversee and follow up on projects, deadlines, and deliverables
• Serve as a liaison between the executive and internal/external stakeholders
• Conduct light research, prepare summaries, and support strategic planning
• Assist with personal and professional administrative tasks as needed

Qualifications

• 7+ years of executive-level administrative experience, with at least 3 years in a virtual/remote capacity
• Previous experience supporting a foreign C-level executive, preferably based in the United States
• Assertive and proactive in taking ownership of tasks to reduce the executive's workload and optimize their schedule
• Strong command of email, calendar, and workflow management tools (e.g., Google Workspace, Microsoft 365, Slack, Zoom, Notion, Asana)
• Excellent written and verbal communication skills
• Proven ability to work independently, take initiative, and manage multiple priorities
• Impeccable attention to detail, discretion, and judgment
• Strong time management, problem‑solving, and organizational skills
• Tech‑savvy and comfortable learning new systems or software quickly
• Flexible availability during core business hours (with occasional off‑hours requests)

Seniority level

• Executive

Employment type

• Full‑time

Job function

• Management and Business Development