Executive Admin & CEO Support Specialist

Rippedboxstation; Manila; On-site; PHP 335,000 - 603,000; Full time

Job summary

Rippedboxstation is seeking an Executive Administrator to support the CEO with calendar management, email routing, and travel coordination. The role includes budgeting, IT and systems administration tasks, and collaboration across marketing, HR, legal, and operations.

You will draft CEO communications, maintain confidential information, and liaise with vendors while ensuring process efficiency and accuracy in back-office activities.

Qualifications

• Experience coordinating executive calendars and emails.
• Ability to draft CEO responses for approval and route items with timelines.
• Experience arranging travel, visas, and itineraries for executives.
• Maintain confidentiality of sensitive information and handle audits if needed.
• Familiarity with vendor management, HR support, and office operations.

Responsibilities

• Review emails daily; flag urgent items and draft CEO replies.
• Maintain CEO calendar; resolve conflicts and circulate invites.
• Prepare meeting agendas and briefing packs; track follow-ups.

Skills

Calendar Management

Email Routing

Travel Coordination

Budgeting

Vendor Liaison

Interview Scheduling

Executive Support

Confidentiality

Education

Graduate specialized in MS Office & Admin

Tools

Microsoft Office

Canva

Napkin

JotForm

Job description

Rippedboxstation is seeking an Executive Administrator to support the CEO with calendar management, email routing, and travel coordination. The role includes budgeting, IT and systems administration tasks, and collaboration across marketing, HR, legal, and operations.

You will draft CEO communications, maintain confidential information, and liaise with vendors while ensuring process efficiency and accuracy in back-office activities.