Senior Exec & Personal Assistant - Calendar, Minutes

Remote Raven; Philippines; Remote; PHP 430,000 - 612,000; Full time

Benefits offered by this job

Up to $6/hour

Full-time role

Job summary

Remote Raven is seeking an Executive & Personal Assistant to support a busy executive and the spouse on confidential matters across business and personal calendars, emails, meeting minutes, and action tracking. The role requires discretion, meticulous record-keeping, and proactive communication.

You will manage calendars, draft correspondence, take minutes, prepare agendas, and summarize data for leadership, while maintaining a trusted, long-term partnership at both household and company levels.

Qualifications

• Proven experience managing a high-volume, complex calendar across multiple stakeholders in executive support.
• Strong Microsoft Excel skills: data organization, formulas, and summary reporting, including PivotTables, VLOOKUP, and XLOOKUP.
• Experience taking and distributing accurate meeting minutes.
• Excellent written and verbal English—you will communicate on the executive’s behalf in every channel.
• A track record of handling sensitive personal and business information with complete confidentiality.
• Working command of Microsoft 365 (Outlook, Word, Teams) and calendar tools.
• Reliable high-speed internet and a professional, dedicated remote workspace.

Responsibilities

• Own the executive’s calendar across professional and personal commitments
• Schedule and coordinate meetings, appointments, calls, and follow-ups
• Set reminders and flag upcoming deadlines, conflicts, and preparation needs
• Coordinate household and family-related appointments as needed
• Screen and manage incoming messages across email, text, and phone
• Draft, send, and follow up on correspondence on the executive’s behalf
• Handle phone calls professionally and relay accurate, timely summaries
• Chase outstanding items persistently, without prompting
• Sit in meetings as directed and produce accurate MOMs
• Track action items, owners, and deadlines from meetings
• Distribute meeting notes and follow up on open items
• Prepare agendas, briefing notes, and background materials ahead of key meetings
• Manage and maintain Excel trackers and data files
• Summarize data for leadership review using PivotTables and lookups
• Prepare reports and supporting materials from data sources
• Maintain organized digital filing systems
• Assist with personal scheduling, reservations, and household logistics
• Support the executive’s spouse with scheduling when required
• Handle personal errands remotely with professionalism
• Sign off on documents or submissions as directed
• Research vendors or services and present recommendations
• Anticipate needs and take initiative
• Maintain strict confidentiality across all matters

Skills

Calendar management

English writing

Confidentiality

Communication

Meeting minutes

Microsoft 365

Data summarization

Remote work

Tools

Microsoft Excel

PivotTables

VLOOKUP

XLOOKUP

Outlook

Word

Teams

Job description

Remote Raven is seeking an Executive & Personal Assistant to support a busy executive and the spouse on confidential matters across business and personal calendars, emails, meeting minutes, and action tracking. The role requires discretion, meticulous record-keeping, and proactive communication.

You will manage calendars, draft correspondence, take minutes, prepare agendas, and summarize data for leadership, while maintaining a trusted, long-term partnership at both household and company levels.