Senior EA & Head of Operations - Remote, Recruitment Ops

Remotee; Manila; Remote; PHP 1,004,000 - 1,228,000; Full time

Benefits offered by this job

Remote role

Wellness day monthly

Annual salary reviews

Company hardware

Career progression

Travel to Australia

Job summary

Remotee, through our sister company Recruit Sync, is seeking a highly experienced Senior EA / Head of Operations to support the founder of a growing Australian recruitment business. This role blends executive support with recruitment operations, driving efficiency, CRM usage, proposals, onboarding, compliance and KPI reporting.

You will partner with the founder to streamline day-to-day operations, manage communications, coordinate projects, and implement AI-driven process improvements while

Qualifications

• 5+ years in senior support roles (EA, Operations).
• Experience supporting Australian recruitment agencies or professional services.
• Deep understanding of recruitment workflows and ops.
• Experience using CRM/ATS platforms (Bullhorn/JobAdder/Atlas).
• Excellent organisation and ability to manage multiple priorities.
• Strong written and verbal English communication.
• Experience creating client presentations, proposals, reports.
• Proficiency with AI tools to automate workflows.

Responsibilities

• Provide high-level executive support to the founder and manage operations.
• Prepare meeting briefs with background information on clients.
• Review and improve internal business processes for efficiency.
• Gradually manage the founder's email inbox and communications.
• Help create client presentations, proposals, and business docs.
• Identify AI solutions to improve workflows and efficiency.
• Coordinate contractor onboarding and ensure compliance.
• Maintain client terms and recruitment process compliance.
• Organise events, meetings, travel, and logistics.
• Conduct client outreach to generate new business opportunities.
• Optimize CRM usage and support recruitment systems.
• Prepare and present team KPI reports and updates.
• Collaborate with stakeholders on day-to-day operations.

Skills

Executive Assistant

Recruitment Ops

CRM/ATS systems

English communication

AI tools

Project management

Attention to detail

Independent working

Tools

Bullhorn

JobAdder

Atlas

Job description

Remotee, through our sister company Recruit Sync, is seeking a highly experienced Senior EA / Head of Operations to support the founder of a growing Australian recruitment business. This role blends executive support with recruitment operations, driving efficiency, CRM usage, proposals, onboarding, compliance and KPI reporting.

You will partner with the founder to streamline day-to-day operations, manage communications, coordinate projects, and implement AI-driven process improvements while