Senior Coordinator - Recruitment Administration

Weareams; Cebu City; Hybrid; PHP 400,000 - 560,000; Full time

Benefits offered by this job

Hybrid model

Onsite twice a month

Volunteer day

Competitive rewards

Growth and development

Flexible work

Job summary

AMS is seeking a Senior Coordinator - Recruitment Administration to provide efficient administrative support to the recruitment process within a collaborative team. This role focuses on maintaining smooth recruitment operations and data integrity across systems.

You will work with HRIS/ATS tools, schedule interviews, assist with pre-employment checks, and contribute to process improvements in a hybrid setup, including monthly onsite presence and a Manila-based EMEA shift schedule.

Qualifications

• Experience in HR, Recruitment Administration, Recruitment Operations, RPO, BPO, or a related support environment.

Responsibilities

• Oversee account-specific recruitment administration activities: posting jobs, scheduling interviews, help desk support, ATS/HRIS updates, and pre-employment checks.
• Handle ad-hoc admin tasks to support recruitment processes, including tests, referrals, and reporting.
• Prepare daily, weekly, monthly, and quarterly reports within deadlines.
• Maintain relationships with recruiters, hiring managers, vendors and account stakeholders.
• Keep stakeholders updated on recruitment processes and respond to queries promptly.
• Participate in continuous improvement within the team and embrace new tools.

Skills

Recruitment admin

HR operations

RPO experience

Tools

Workday

HRIS

Job description

Every day at AMS, we connect talent and opportunity, helping people, businesses and communities grow.

Our strength lies in partnership -we listen, collaborate and learn from one another.

Whether you’re helping a client redefine their talent strategy or finding new ways to grow your own career, your work helps millions of people find their dream jobs every year. Your talent is our greatest asset, and we're dedicated to providing avenues for you to reach its fullest potential. We do so by providing the environment, resources, networks, and career experiences essential for your progress.

Take the next step in your career journey and discover our exciting opportunities.

To be considered for an internal move, employees must meet the eligibility criteria outlined in the Talent Mobility Framework.

The Role

What if your skills mattered more than your job title?

At AMS, we’re building teams that are curious, collaborative, and committed to doing great work. We’re looking for a Senior Coordinator - Recruitment Administrationwho enjoys learning and values teamwork.

If you’re good at providing efficient and flexible administrative support to the recruitment process as part of the recruitment administration team, and excited to grow in a supportive environment, you might be exactly who we’re looking for.

Key Accountabilities

What you’ll do:

• Oversees account-specific administration activities such as job posting, interview scheduling, help desk support, applicant tracking system updates, and pre-employment screening or reference checks initiation or verification
• Managing various ad-hoc administration activities to support the effective running of the recruitment process e.g., test or referral management, and ad hoc reporting or process review etc.
• Collaborating on or completing daily, weekly, monthly, and quarterly reports accurately as
  required within the set deadlines
• Building and maintaining strong working relationships between all parties including
  recruiters, hiring managers, vendors (i.e., PEs vendor), and other account stakeholders
• Ensuring stakeholders are continually appraised and updated on the relevant processes
• Management of day-to-day queries ensuring all are dealt with in an effective and timely manner and escalated where necessary
• Participating in continuous improvement initiatives within the immediate team
• Fully utilizes technology and other rollouts and changes implemented to the team
  

Skills & Requirements

• Experience in HR, Recruitment Administration, Recruitment Operations, RPO, BPO, or a related support environment.
• Basic understanding of recruitment lifecycle processes and HR systems.
• Experience working with administrative processes, documentation, and shared service operations.
• Familiarity with Applicant Tracking Systems (ATS) or HRIS platforms, preferably Workday.
• Willing to work onsite twice a month and support the EMEA shift schedule from 3:00 PM to 12:00 MN, Manila time.

Why AMS?

We all play a role in our success - whether that’s working directly with clients or adding value behind the scenes. By working together, we bring stronger insight to our clients and create more diverse and rewarding career journeys for our people.

Beyond our standard benefits package, you’ll have the flexibility, autonomy, and trust to work in a way that fits you. Our focus is on enabling meaningful collaboration and support, so you can do your best work - your way.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• A competitive reward and benefits package
• Flexibility in how and where you work
• Hybrid model

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.