Senior Administrative Assistant

anouconcept; Manila; Hybrid; PHP 335,000 - 614,000; Full time

Job summary

anouconcept is seeking a Sr Admin Assistant to support the Account Director and team in day-to-day operations and project requirements. This role is mostly work-from-home with travel to event locations across Metro Manila as needed.

Transcribe minutes, track action items, coordinate schedules, manage filing systems, and draft professional correspondence while supporting project coordination in a fast-paced environment.

Qualifications

• 3–5 years of experience handling mid- to high-level administrative responsibilities and project coordination.
• Excellent attention to detail and strong organizational skills.
• Experience in creative industries such as marketing, PR, and advertising is a plus.
• Proficient in written and spoken English.
• Strong professional communication and follow-through.
• Proficient in Microsoft Office, Google Workspace, Dropbox, and similar productivity tools.
• Comfortable learning new digital tools and platforms, as a significant part of the company’s operations is managed online.
• Able to manage multiple priorities and work independently in a fast-paced, project-based environment.
• Flexible, dependable, and willing to support the team based on changing project needs.

Responsibilities

• Transcribe, consolidate, and organize meeting minutes
• Track action items and follow up with assigned team members
• Coordinate team schedules, meetings, deadlines, and project requirements
• Manage filing systems, databases, records, and shared digital folders
• Draft and manage professional correspondence
• Assist with project coordination and administrative requirements
• Provide general administrative support to the Account Director and wider team
• Help ensure that tasks, documents, and deliverables are completed accurately and on time

Skills

Administrative experience

Project coordination

Attention to detail

Communication

English proficiency

Microsoft Office

Google Workspace

Dropbox

Multitasking

Tools

Microsoft Office

Google Workspace

Dropbox

Job description

We are looking for a highly organized and dependable Sr Admin Assistant to support our team’s day-to-day operations and project requirements. This role will work directly under the Account Director.

Work Setup

This is a mostly work-from-home position. However, applicants must be based within the Greater Manila Area or be willing and able to travel to event locations and attend in-person meetings across Metro Manila.

Due to the nature of events and project-based work, the frequency of on-site requirements may vary and can sometimes be scheduled on short notice. Working hours will also depend on project timelines and deliverables, so flexibility is essential.

Key Responsibilities

• Transcribe, consolidate, and organize meeting minutes


• Track action items and follow up with assigned team members


• Coordinate team schedules, meetings, deadlines, and project requirements


• Manage filing systems, databases, records, and shared digital folders


• Draft and manage professional correspondence


• Assist with project coordination and administrative requirements


• Provide general administrative support to the Account Director and wider team


• Help ensure that tasks, documents, and deliverables are completed accurately and on time

Qualifications

• 3–5 years of experience handling mid- to high-level administrative responsibilities and project coordination


• Excellent attention to detail and strong organizational skills


• Experience in creative industries such as marketing, PR, and advertising is a plus


• Proficient in written and spoken English


• Strong professional communication and follow-through


• Proficient in Microsoft Office, Google Workspace, Dropbox, and similar productivity tools


• Comfortable learning new digital tools and platforms, as a significant part of the company’s operations is managed online


• Able to manage multiple priorities and work independently in a fast-paced, project-based environment


• Flexible, dependable, and willing to support the team based on changing project needs