Senior Accounts Payable Specialist

Civicom Pacific Corp.; Muntinlupa; On-site; PHP 424,000 - 469,000; Full time

Job summary

Civicom Pacific Corp. is seeking a Senior Accounts Payable Specialist to handle high-volume invoice processing and weekly payment cycles onsite at our Alabang/Muntinlupa offices. The role requires meticulous attention to GL coding, vendor reconciliation, and compliance with internal guidelines.

Ideal candidates have 2-4 years in corporate AP, proficiency with ERP tools (QuickBooks Online, SAP, Oracle), and strong Excel and communication skills. Onsite work in Madrigal Business Park is required.

Qualifications

• Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2-4 years of experience specifically dedicated to corporate accounts payable or general bookkeeping.
• Experience in construction, logistics, or field services is a major plus, emphasizing high-volume data entries.
• Strong working knowledge of major ERP or accounting software (e.g., QuickBooks Online, SAP, Oracle).
• Intermediate proficiency in Microsoft Excel (VLOOKUPs, pivot tables).
• Good English communication skills

Responsibilities

• Invoice Management: Receive, verify, and process invoices, purchase orders, and goods receipts.
• Assign accurate GL codes and cost centers to invoices.
• Resolve PO discrepancies by communicating with field project managers and estimators.
• Payment Execution: Schedule and prepare weekly disbursement batches via ACH, wires, and checks.
• Monitor payment schedules to take advantage of supplier cash discount opportunities.
• Audit and process employee travel expense claims and corporate credit card statements.
• Vendor & Account Reconciliation: Reconcile vendor monthly statements to identify missing invoices or outstanding credits.
• Respond to vendor payment inquiries professionally and promptly.
• Onboard new vendors and maintain up-to-date documentation, including tax forms
• Reporting & Compliance: Oversee month-end and year-end closing activities, including accounts payable accruals.
• Maintain clean financial historical records through secure filing systems.
• Provide documentation to support audits.

Skills

Excel proficiency

Attention to detail

Communication skills

Cross-department coordination

Education

Associate or Bachelor's degree in Accounting/Finance/Business Administration

Tools

QuickBooks Online

SAP

Oracle

Job description

The Role

The Senior Accounts Payable Specialist will handle the day-to-day operations of the corporate accounts payable function. This includes reviewing, coding, and processing high-volume vendor invoices, reconciling statements, and executing weekly payment cycles. This role ensures financial accuracy and compliance with internal safety and purchasing guidelines.

Additional Details

• Salary: PHP 40,000 package

• Work schedule: Monday-Friday 8/9pm - 5/6am Manila Time (may be adjusted based on business need)

• Work set-up: Onsite in Alabang, Muntinlupa (Madrigal Business Park)

Key Responsibilities

• Invoice Management:

  1. Receive, verify, and process invoices, purchase orders, and goods receipts.

  2. Assign accurate General Ledger (GL) codes and cost centers to invoices.

  3. Resolve purchase order discrepancies by communicating with field project managers and estimators.

• Payment Execution:

  1. Schedule and prepare weekly disbursement batches via Automated Clearing House (ACH), wires, and checks.

  2. Monitor payment schedules to take advantage of supplier cash discount opportunities.

  3. Audit and process employee travel expense claims and corporate credit card statements.

• Vendor & Account Reconciliation:

  1. Reconcile vendor monthly statements to identify missing invoices or outstanding credits.

  2. Respond to internal and external vendor payment inquiries in a professional and prompt manner.

  3. Onboard new vendors and maintain up-to-date documentation, including tax forms

• Reporting & Compliance:

  1. Oversee month-end and year-end closing activities, including accounts payable accruals.

  2. Maintain clean financial historical records through secure digital and physical filing systems.

  3. Provide documentation to support internal or external financial audits.

Required Skills & Qualifications

• Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

• 2-4 years of experience specifically dedicated to corporate accounts payable or general bookkeeping.

• Experience in construction, logistics, or field services is a major plus, emphasizing high-volume data entries.

• Strong working knowledge of major Enterprise Resource Planning (ERP) or accounting software (e.g., QuickBooks Online, SAP, Oracle).

• Intermediate proficiency in Microsoft Excel (VLOOKUPs, pivot tables).

• High attention to detail, strong mathematical and analytical skills, and robust communication skills to handle cross-departmental coordination.

• Good English communication skills