Secretary – Highway Project

Oriental Consultants Philippines, Inc.; Metro Manila; On-site; PHP 279,000 - 391,000; Full time

Job summary

Oriental Consultants Philippines, Inc. seeks a proactive administrative professional to support the project management team as a secretary/administrative assistant. You will handle correspondence, scheduling, and document preparation.

Fresh graduates are welcome; strong MS Office skills and excellent communication and organizational abilities are essential to manage multiple tasks in a fast-paced project environment. Maintain confidentiality and reliable handling of sensitive information.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Fresh graduates or interns welcome; administrative experience is a plus.
• Experience as secretary or admin support in construction projects is an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Good organizational skills and attention to detail.
• Knowledge of document filing, records management, and office procedures.
• Willing to learn, reliable, and able to work with minimal supervision.
• Able to multitask and work under pressure in a fast-paced project environment.
• Maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative and secretarial support to the project management team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, encode, and handle correspondence, reports, and official documents.
• Maintain organized filing system for project records and documents.
• Receive, log, and distribute incoming and outgoing communications.
• Take minutes of meetings and ensure proper documentation and distribution.
• Coordinate with engineers and office staff for administrative requirements.
• Handle phone calls, emails, and inquiries in a professional manner.
• Assist in preparing presentations, reports, and project documentation.
• Monitor office supplies and assist in general office management.
• Ensure confidentiality and proper handling of sensitive project information.
• Perform other clerical and administrative tasks as required by the project team.

Skills

MS Office

Written and Verbal Communication

Organizational Skills

Attention to Detail

Confidentiality

Willingness to Learn

Multitasking

Education

Bachelor's Degree

Tools

MS Office

Job description

Qualifications:

• Bachelor’s Degree in Business Administration, Office Administration, Management, or related field

• Fresh graduates are welcome to apply; relevant internship or administrative experience is an advantage

• Experience as a secretary, administrative assistant, or office support in construction/infrastructure projects is an advantage

• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook)

• Good written and verbal communication skills

• Strong organizational skills and attention to detail

• Knowledge in document filing, records management, and office procedures

• Willing to learn, reliable, and able to work with minimal supervision

• Ability to multitask and work under pressure in a fast-paced project environment

• Able to maintain confidentiality and handle sensitive information
  

Duties and Responsibilities:

• Provide administrative and secretarial support to project management team

• Manage calendars, schedule meetings, and coordinate appointments

• Prepare, encode, and handle correspondence, reports, and official documents

• Maintain organized filing system for project records and documents

• Receive, log, and distribute incoming and outgoing communications

• Take minutes of meetings and ensure proper documentation and distribution

• Coordinate with engineers, and office staff for administrative requirements

• Handle phone calls, emails, and inquiries in a professional manner

• Assist in preparing presentations, reports, and project documentation

• Monitor office supplies and assist in general office management

• Ensure confidentiality and proper handling of sensitive project information

• Perform other clerical and administrative tasks as required by the project team